Overall Rating Gold
Overall Score 66.32
Liaison Trish O'Connor
Submission Date Aug. 23, 2019
Executive Letter Download

STARS v2.1

Fleming College
PA-3: Participatory Governance

Status Score Responsible Party
Complete 2.25 / 3.00 Trish O'Connor
Special Projects Leader
Academic/ Human Resources
"---" indicates that no data was submitted for this field

Do the institution’s students have a representative body through which they can participate in governance (e.g. a student council)? :
Yes

Do the institution’s students have an elected representative on the institution’s highest governing body?:
Yes

A brief description of the bodies and mechanisms through which students are engaged in governance, including information to support each affirmative response above:

Student representatives participate on the Presidents Advisory Council and the College Board for Governors and are elected** by the student body. Currently, a business student from our School of Business is the student representative. Students serve a one-year term. The student constituency group may also elect a second representative whose term runs parallel to that of the student governor. Student constituency group elections are described as follows:

Any student who pays a full-time student fee is eligible to participate in the Fleming College Student Administrative Council governance body.
There is an election process students have to go through to sit on the Fleming College Student Administrative Council Board of Directors. 1. An eligible student must be nominated by 30 full-time students. 2. A delegate must participate in all mandatory meetings and campaign events. 3. Delegate may only spend up to $100 for their campaign. 4. Delegate must stop campaigning 1 day before the election. 5. The delegate may not solicit votes during the election. 6. The top five directors are voted in. If there are five or less than 5 delegates the election is based on whether or not the students at large vote in confidence 50% + 1 for the delegate to get onto the Fleming College Student Administrative Council Board of Directors.
All directors on the Fleming College Student administrative Council must be elected by the students at large. There is a full-time President's position that is hired by the governing body. The president must be an alumnus who has graduated from Fleming college no more than two years in the past.

**Four constituent groups – student, support staff, academic staff, and administrative staff – are represented on the Board of Governors, elected as internal governors by the students or relevant staff group


Do the institution’s staff members have a representative body through which they can participate in governance (e.g. a staff council)?:
Yes

Do the institution’s non-supervisory staff members have an elected representative on the institution’s highest governing body?:
Yes

A brief description of the bodies and mechanisms through which staff are engaged in governance, including information to support each affirmative response above:

Fleming College support staff can participate through their local union: OPSEU Local 351. This union represents non-academic support staff at Fleming College. The union protects the rights of members and established a collegiate relationship with Fleming College.

The administrative staff is represented by the membership on the Board of Governors and the Fleming Administrative Staff Association (FASA). Both bodies represent their members through elected officers.

Decisions concerning support staff and collective agreement policy considerations are often made through joint union college committees.

The elected FASA executive represents FASA members to the college executive and takes collective actions based on membership votes.

The Board of Governors of the Fleming College has staff and faculty representation. There is an Academic Staff Governor, a Support Staff Governor, and an Administrative Staff Governor. All are elected positions. **

Board of Governors | Board Objectives 2018-2019 Final Report as of June 2019

Strategic Direction Setting
Guide and support the President in executing a strategic planning initiative

Performance Monitoring
Oversee major decisions, monitor progress on implementation of strategic directions

Organizing Our Own Governance
Renewal of governance through a streamlining of board process
To help Governors understand the College as we make decisions, institute an educational component at Board meetings


Do the institution’s teaching and research faculty have a representative body through which they can participate in governance (e.g. a faculty senate)?:
Yes

Do the institution’s teaching and research faculty have an elected representative on the institution’s highest governing body? :
Yes

A brief description of the bodies and mechanisms through which teaching and research faculty are engaged in governance, including information to support each affirmative response above:

Fleming College faculty can participate through their local union: OPSEU Local 352. This union represents faculty, librarians and counselors at Fleming College. The union protects the rights of members and established a collegiate relationship with Fleming College.

Fleming College's Board of Governors (as above) has faculty representation which is an elected position of an Academic Staff Governor. Fleming's President's Advisory Council also has two faculty representation positions and these are elected positions**.

Link to the Board of Governor's website: http://flemingcollege.ca/about-fleming/board-of-governors

**Four constituent groups – student, support staff, academic staff, and administrative staff – are represented on the Board of Governors, elected as internal governors by the students or relevant staff group

Finally, decisions regarding academic policy are reviewed by Fleming's Academic Council which is a forum for raising and addressing College-wide academic issues. The work of the Council is to review college-wide academic policy, procedures and directions and provide recommendations and advice to the College on issues affecting teaching and learning. The Academic Council is currently chaired by Thom Luloff, Professor, School of Environment and Natural Resource Sciences and has the following members.

MEMBERSHIP

Students
Frost Campus
Sutherland Campus

Faculty
School of Environmental and Natural Resource Sciences
School of General Arts and Sciences
Haliburton School of Art + Design
School of Business
School of Health and Wellness
School of Justice and Community Development
School of Trades and Technology
New Program Development
Learning Design and Support

Ex-Officio
Director, Academic Quality, Planning and Operations
Academic Chairs (rotating monthly)
Chair, Indigenous Studies
All School Deans
Vice-President Applied Research and Business Development
Vice-President Academic Experience

LENGTH OF TERM

Academic Council Members
Academic Council members serve a two-year renewable term, to a maximum of two consecutive terms, with exception of student and ex-officio members.

Academic Council Chair
The Academic Council Chair serves a two-year renewable term to a maximum of two consecutive terms.

ROLES AND RESPONSIBILITIES

Academic Council Members

Members of the Academic Council serve as a voice for faculty and students within their school(s). Members will seek feedback from faculty and students on academic matters that can be brought forward at meetings, and provide feedback and advice to the Vice-President Academic Experience.

Academic Council Chair

The Academic Council Chair will work in partnership with the Vice-President Academic Experience and the Academic Project Coordinator and Executive Assistant to the Vice-President Academic Experience to prepare the agenda and meeting documents. The Chair will lead meetings and discussions.

Vice President Academic Experience

The Vice President Academic will listen to the concerns, feedback, and opportunities brought forward by Academic Council members and give strong consideration to the Council’s advice when making decisions that impact student learning and academic operations.

Revised Terms of Reference, as of October 2018


Does the institution have written policies and procedures to identify and engage external stakeholders (i.e. local residents) in land use planning, capital investment projects, and other institutional decisions that affect the community?:
No

A copy of the written policies and procedures:
---

The policies and procedures:
---

Does the institution have formal participatory or shared governance bodies through which community members representing the interests of the following stakeholder groups can regularly participate in institutional governance?:
Yes or No
Local government and/or educational organizations Yes
Private sector organizations Yes
Civil society (e.g. NGOs, NPOs) Yes

A brief description of the bodies and mechanisms through which external stakeholders are engaged in institutional governance (including information about each stakeholder group selected above):

Fleming's Board of Governors represents a cross-section of stakeholders from the public and private sectors in the communities that we serve. The current Board Chair is a member of the non-profit environmental conservation sector in the local community. The Board Vice-Chair is a member of the education sector (District School Board) in our local community (see a full list of members below, indicating both community and sector affiliation).

Fleming College’s Board of Governors Overview

Fleming College’s Board of Governors | Fleming College’s Board of Governors provides oversight to the development of strategy, the stewardship of resources, and ensures accountability to the public. Collectively, Governors bring their diverse backgrounds together to consider opportunities and risks from multiple perspectives and professional disciplines, supporting effective decision-making and risk management.

The Structure of the Board of Governors | Fleming College’s Board of Governors exercise fiduciary duty and provides leadership to the organization by contributing to and approving its strategic direction, stewarding resources, and ensuring transparency and accountability. The Board is comprised of a maximum of 17 voting Governors (12 external and 5 internal) and has committees such as the Executive Committee, the Finance and Audit Committee and the Governance Committee. A maximum of \four internal Governors is Provincial Order in Council positions.

The Role of a Fleming College Governor

Fleming College's Board of Directors is composed of members and representatives from the communities which the institution serves: namely, Millbrook, Curve Lake, Haliburton, Fraserville, Lindsay, Cobourg and Peterborough and Little Britain, our local provincial government and the private sector. See the current membership below.

Composition of the Board

2019-2020 Board of Governors of Sir Sandford Fleming College

Dan Marinigh (Peterborough) | Board Chair; and Chair, Executive Committee - Environmental Conservation
Katherine MacIver (Lindsay) | Board Vice-Chair; and Chair, Governance Committee (Lindsay) - Education
Fred Clifford (Cobourg) | Chair, Finance, and Audit Committee - Finance
Paul Downs (Mississauga)- Information Technology
Ben Currelly (Port Hope) - Agriculture
Aaron Grant (Grafton/Peterborough) - Healthcare
Rosemarie Jung (Haliburton) - Real Estate
Mike Leonard (Cavan) - Manufacturing
Catherine (Cathy) Praamsma (Lakefield) - Healthcare
Mary Lou McLean (Administrative Governor)
Thomas Luloff (Academic Governor)
Allison Galbraith (Student Governor)
Nicole Grady (Support Staff Governor)
Maureen Adamson (College President)

https://department.flemingcollege.ca/bog/members

(see attached the recruitment document for new Board members)


The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:

Information about Fleming's governance body-Board of Governors is publicly available on the website:

https://department.flemingcollege.ca/bog/members/

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