Overall Rating Gold
Overall Score 65.25
Liaison Michelle Cong
Submission Date Nov. 30, 2018
Executive Letter Download

STARS v2.1

Fanshawe College
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 1.50 / 3.00 Amanda Whittingham
Sustainability Coordinator
Facilities Operations and Sustainability
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
No

A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:
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Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

Campus planning projects and Facilities Management Projects include LCCA in all steps of project processes

We compare options of capital costs and life cycle operational cost to justify implementing sustainable technologies. Example: decision to standardize on the installation of LED lighting vs conventional lighting (higher capital cost but lower operational cost over the life cycle).


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

The college reviews custodial cleaning products for "Green Seal" approved before any new products are used by college staff. When purchasing new custodial products from a company the college always ask for samples to review the product and to be sure it has a Green Seal.

Excerpt from current custodial contract:
17.4 All chemical products shall bear the Ecologo (www.ecologo.org), Green Seal (www.greenseal.org) or equivalent acceptable certification.

Any new chemical coming into the college must go through a chemical review as part of our Management of Change process. Health and Safety services review them for health an environmental hazards, looking at toxicity, concentration, chemicals in the product, handling, amount needed, waste generated, and if there is a safer product available.

The college reviews custodial cleaning products for ""Green Seal"" approved before any new products are used by college staff. When purchasing new custodial products from a company the college always asks for samples to review the product and to be sure it has a Green Seal. The college will do sample areas with the new product to confirm its task in custodial work.

Fanshawe follow the tenants of IPM, and do not use pesticides on campus. Our controls include mechanical (hoeing, cultivation, hand weeding, and use of plastic covers to sterilize contaminated bed areas). Additionally we select plant species for their pest and disease tolerance and remove and replace problematic species, For scale insect problems we use a pressure washer to remove or reduce their populations from the bark of problematic species. We have a program in place to protect our Ash species (from Emerald Ash Borer) by using a injected biological solution developed from the Neem tree (a species native to India). This solution kills the larvae of the beetle and this protects the tree.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

All construction projects use recycled and/or locally sourced materials as much as possible. In the RFSQ, Fanshawe College states that although not pursuing LEED certificates, the buildings need to follow LEED standards, including the aspect of construction and renovation.

When evaluating mechanical systems, the most cost- and environmentally-efficient systems are preferred.

The College engages the services of a Commissioning Agent (CxA) on major capital projects. Working closely with the College’s stakeholders the CxA’s role is to ensure that the Owner’s Project Requirements (OPR) are captured, documented and incorporated into the project’s design. The OPR includes many elements broadly described as: Environmental and Sustainability Goals; Indoor Environmental Quality Requirements; Site Planning and Landscape Architecture; Architectural Systems; Mechanical and Electrical Equipment and Systems Expectations; and Building Occupant and Facility Maintenance & Engineering (FM&E) Personnel Requirements.
The CxA works closely with the College’s project team, the architects, construction manager and specialized consultants to ensure the Owner’s Project Requirements and Basis of Design are met and that targets are achieved in the final project.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
No

A brief description of the published sustainability criteria for IT products and services:

Currently all College technical hardware purchased are going through Technical Support Services in order to assure that hardware can best support College use. Currently all approved Dell or Apple related desktop\laptop\monitor hardware are EPEAT Gold


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
Yes

A brief description of the published sustainability criteria for food services:

The College's Food Services Contraction includes a section on sustainability that requires companies to reduce energy, water, and waste impacts in their food operations; use green products in their cleaning; comply with all waste management programs; equipment used and maintained for optimum efficiency; support the college in engagement efforts; provide data required for STARS; provide vegan options.

All franchises on campus are operated by our Food Services company, Chartwells. While purchasing guidelines are difficult to enforce with franchisees, Chartwells does engage their vendor partners with all other sustainability initiatives in their ""our 360°"" program, which includes initiatives such as pre consumer composting and recycling programs, using napkins with recycled content, energy conservation, trayless dining, vegetarian options etc.

All eateries on campus collect food scraps and waste from the kitchens during food preparation, which is then transferred to a collection area on site to be picked up and transferred to an off site composting facility.


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
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Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:

Sustainability and Energy Efficiency
The College has made significant strides to becoming a responsible and sustainable institution by advancing sustainability in everything we do from embedding sustainability in our academic programs and applied research
activities to our capital expansion and renovation program and facilities operations. The College recently achieved a STARS Silver Rating through the Association for the Advancement of Sustainability in High Education (AASHE). This
was the College’s first attempt at achieving a STARS Rating. More information on this recent achievement as well as links to AASHE’s website and the Sustainability Tracking, Assessment and Rating System (STARS) program can be
found at www.fanshawec.ca/news-events/sustainability-stars-2014.

While the College has not mandated Leadership in Energy and Environmental Design (LEED) certification for this Project, the College anticipates that the design will incorporate sustainable design principles. The use of technologies
such as occupancy and daylight sensors, LED and induction lighting, advanced building automation and lighting control systems, and variable speed drives have become the standard in all of the College’s facilities and will be
incorporated into this facility to manage and reduce energy consumption.
Further information regarding Sustainability and Energy Conservation at Fanshawe can be found at www.fanshawec.ca/about-us/corporate-information/facilities-management/going-green. There you will find links to our
latest Energy Conservation and Demand Management Plan as well as our Energy Consumption and Greenhouse Gas Emissions Reports along with other interesting information.


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
No

A brief description of the published sustainability criteria for transportation and fuels:
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Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
No

A brief description of the published sustainability criteria for wood and paper products:

We following the Sustainable Forestry Initiative.

In the construction labs, wood is reused many times for projects before it is recycled. Most lumber will go through 3 terms of use before it is no longer viable for projects.


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
Yes

A brief description of the published sustainability criteria for other commodity categories:

The Purchasing Department at Fanshawe College is committed to not only adhering to the requirements of the Accessibility for Ontarians with Disabilities Act, but with the spirit of the legislation as well. We wish to support the College’s new vision, “Unlocking Potential” by ensuring that the College and its programs are more accessible and inclusive to students, staff and the public. This document outlines how we will achieve these goals.
The Legislation effective Jan 1, 2013
According to the “Integrated Accessibility Standards, Ontario Regulation 191/11”,
Section 5, Procuring or Acquiring Goods, Services or Facilities;
5.(1) “…designated public sector organizations shall incorporate accessibility criteria and features when procuring or acquiring goods, services or facilities, except where it is not practicable to do so.”
Factors relevant to practicability may include availability of accessible goods, services or facilities, and technological compatibility between older products and newer ones being procured.
https://portal.myfanshawe.ca/teamsites/ftso/Publications/Strategic%20Plan/Purchasing%20AODA%20Activities.pdf


The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.