| Overall Rating | Gold |
|---|---|
| Overall Score | 74.46 |
| Liaison | Ciannat Howett |
| Submission Date | Oct. 9, 2024 |
Emory University
OP-11: Sustainable Procurement
| Status | Score | Responsible Party |
|---|---|---|
|
3.00 / 3.00 |
Cyrus
Bhedwar Director Office of Sustainability Initiatives |
Part 1. Institution-wide sustainable procurement policies
A copy of the policies, guidelines or directives:
The policies, guidelines or directives:
Supplier Code of Ethical Conduct - includes sustainability language and applies to all business partners at Emory University, more than 15,000. https://finance.emory.edu/home/_includes/documents/sections/procurement/sourcing/supplier-code-of-ethical-conduct.pdf
Emory Sourcing Guidelines and Resources: Emory Procurement maintains a webpage with sustainable purchasing guidelines and resources across a variety of product categories and vendors, including computers, office furniture and supplies, lamps and ballasts, building and maintenance products, and scientific research products, among others. The website also explains how Emory actively engages vendors to participate in its idling reduction policy: https://finance.emory.edu/home/procurement/sourcing/green-purchasing.html
General Services Contract: in addition to minimum standards governing employee wages, benefits, and working conditions, it includes language on Emory's Supplier Diversity and Inclusion Program to increase access to minority, disadvantaged, and women-owned vendors; requirements related to Emory's Idling Reduction Policy; reporting requirements for use of conflict materials; and a prohibition on the purchase and use of neonicotinoid pesticides and herbicides.
Contracts with more than 50 employees at Emory must adhere to Emory's minimum rates of pay, and have minimum requirements for fringe benefits and nondiscrimination policies. Contracts, where labor is provided on Emory's campus, include minimum requirements for worker's compensation, insurance, and nondiscrimination.
Conflict Materials policy - applies to all Purchase Orders and Supply Contracts. https://finance.emory.edu/home/_includes/documents/sections/procurement/sourcing/po-terms-and-conditions.pdf
Purchase Order Terms and Conditions - includes a ban on supplier use of tobacco products on Emory's campus, and reporting requirements for use of conflict materials. https://finance.emory.edu/home/_includes/documents/sections/procurement/sourcing/po-terms-and-conditions.pdf
Part 2. Life Cycle Cost Analysis
Which of the following best describes the institution’s use of LCCA?:
A brief description of the LCCA policy and/or practices:
Emory utilizes LCCA when estimating the Total Cost of Ownership of major equipment and products that use energy and water. This process incorporates future costs such as maintenance, replacement of parts, energy use, and disposal, and evaluates them based on Net Present Value. These decisions are made by experts in the Campus Services department, which is responsible for purchasing decisions for major energy and water-using equipment for the entire University.
Part 3. Product-specific sustainability criteria
To count, the criteria must address the specific sustainability challenges and impacts associated with products and/or services in each category, e.g. by requiring or giving preference to multi-criteria sustainability standards, certifications and labels appropriate to the category. Broader, institution-wide policies should be reported in Part 1, above.
Chemically intensive products and services
A brief description of the published sustainability criteria for chemically intensive products and services:
Yes. Emory has banned the purchase and use of neonicotinoids as well as plants pre-treated with neonicotinoids, per its Pollinator Protection Policy. For a copy of the policy, please see https://sustainability.emory.edu/initiatives/grounds/
Emory cleaning chemical supplier, Southeast Link provides "cleaning chemicals, floor care products, and environmentally sustainable custodial equipment."
https://finance.emory.edu/home/procurement/sourcing/green-purchasing.html
Emory's green cleaning manual includes the use of sustainable cleaning products and processes - http://www.campserv.emory.edu/fm/documents/greenclean.pdf
Consumable office products
A brief description of the published sustainability criteria for consumable office products:
AlphaGraphics, Emory's stationery provider, uses recycled fiber paper stock for all Emory-branded stationery. Personnel may purchase Emory letterhead, department envelopes, business cards, and other Emory stationery needs through the AlphaGrapcis Punch-out in Emory Express.
Emory Express provides guidance on ordering sustainable office paper. For published statements, visit https://finance.emory.edu/home/procurement/sourcing/green-purchasing.html
Emory's print contract suppliers are Forest Stewardship Council (FSC) certified. Most Emory publications are required to use paper with FSC-certified content and/or 100% recycled content. This requirement is present in the contracts with publication suppliers. See OP 14 for details.
Furniture and furnishings
A brief description of the published sustainability criteria for furniture and furnishings:
Emory’s Interiors department is responsible for the procurement and approval of furniture and furnishing in Emory buildings and is housed in the Planning, Design, and Construction department, which is responsible for implementing Emory’s Design and Construction Standards. These published Standards use LEED best practices to influence the department’s procurement and approval of furniture and furnishings in its buildings. Emory’s Design and Construction Standards, linked in this report, state that all Emory projects, including major renovations, shall attempt to meet and exceed the requirements of the following LEED Materials and Resources Building Product Disclosure and Optimization Credits: Environmental Product Declarations, Sourcing of Raw Materials, and Materials Ingredients. Additionally, the Standards state that all doors utilized inside the building’s weather-vapor barrier must comply with VOC emissions criteria in the current LEED rating, and all composite wood products – including wood doors – must meet the California Air Resources Board (CARB) ATCM for formaldehyde requirements for ultra-low-emitting formaldehyde (ULEF) resins or contain no added formaldehyde (NAF).
Emory Design and Construction Standards: https://campserv.emory.edu/_includes/documents/sections/services/design-and-construction-standards.pdf
Herman Miller and CWC design their products with consideration of the environment. Herman Miller uses FSC Mix 90%. Their laminate and veneer work surfaces and storage products with wood fronts and tops are FSC-certified and the products are made in the U.S.
All disposal of Emory property, including sale to another Emory department, sale to Emory faculty, staff, or students, the liquidation of the item(s), the salvage of items, or the disposal of property, must be completed through the Surplus Department. Emory Surplus supports the prudent disposition of surplus furniture, equipment, and vehicles, which are property of Emory University, by facilitating the resale, liquidation, salvage, or disposal of such items. Surplus Property is dedicated to Emory’s Sustainability Vision by supporting the resale of used Emory property, prolonging furniture life, and decreasing our landfill waste.
Emory Procurement includes resources and guidance on how to select sustainable office furnishings on its "Green Purchasing" website: https://finance.emory.edu/home/procurement/sourcing/green-purchasing.html
Green Offices at Emory provides recommendations for purchasing certified sustainable furnishings. For a copy of the Green Offices at Emory Guidance Document, please see http://sustainability.emory.edu/programs/green-offices-at-emory/.
All contracts include Emory's Conflict Materials Policy. For a copy of Emory's Conflict Materials Policy, please see https://finance.emory.edu/home/_includes/documents/sections/procurement/sourcing/emory-university-terms-and-conditions-of-purchase-order-12-4-20191.pdf.
Information Technology (IT) and equipment
A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
Emory's preferred PC provider is Dell. All of the order defaults in the purchasing catalog are for Electronic Product Environmental Tool (EPEAT) Gold desktops, laptops, and monitors. All Apple purchases are EPEAT Gold.
https://finance.emory.edu/home/procurement/sourcing/green-purchasing.html
Food service providers
A brief description of the published sustainability criteria for food service providers:
All onsite food services must abide by Emory's Sustainable Food Purchasing Guidelines, which were last updated in 2016. Specifically, in the RFP for franchise, vending, and concessions food service subcontractors, the following language was included:
"Subcontractor will demonstrate a commitment to sustainability by using: (a) all pastured, certified humanely-raised shell eggs (the “Egg Commitment”) by August 15, 2017; and (b) using either Springer Mountain Chicken (the “Chicken Commitment”), or grass-fed ground beef (the “Beef Commitment”), by August 15, 2017. Additionally, the Subcontractor will comply with the Egg Commitment, the Chicken Commitment and the Beef Commitment by May 15, 2018."
For more information about Emory's food service sustainability, visit https://sustainability.emory.edu/initiatives/food-dining/
Garments and linens
A brief description of the published sustainability criteria for garments and linens:
Professional service providers
A brief description of the published sustainability criteria for professional service providers:
All professional services are subject to the sustainability language in Emory's General Services Contract: in addition to minimum standards governing employee wages, benefits, and working conditions, it includes language on Emory's Supplier Diversity Initiative Program to increase access to minority, disadvantaged, and women-owned vendors; requirements related to Emory's Idling Reduction Policy; reporting requirements for use of conflict materials; and a prohibition on the purchase and use of neonicotinoid pesticides and herbicides.
Transportation and fuels
A brief description of the published sustainability criteria for transportation and fuels:
All Emory shuttles use minimum B5 or E85 biofuel. https://sustainability.emory.edu/initiatives/transportation/
Optional Fields
Additional documentation to support the submission:
Data source(s) and notes about the submission:
All information provide is up-to-date as of the time of submission.
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.