Overall Rating Gold
Overall Score 70.12
Liaison Ciannat Howett
Submission Date July 25, 2017
Executive Letter Download

STARS v2.1

Emory University
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 3.00 / 3.00 Kelly Weisinger
Assistant Director
OSI
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:

Supplier Code of Ethical Conduct - includes sustainability language and applies to all business partners at Emory University, more than 15,000.

General Services Contract: in addition to minimum standards governing employee wages, benefits, and working conditions, it includes language on Emory's Supplier Diversity Initiative Program to increased access to minority, disadvantaged, and women-owned vendors; requirements related to Emory's Idling Reduction Policy; reporting requirements for use of conflict materials; and a prohibition on the purchase and use of neonicotinoid pesticides and herbicides.

Contracts with more than 50 employees at Emory must adhere to Emory's minimum rates of pay, and have minimum requirements for fringe benefits and nondiscrimination policies.

Contracts where labor is provided on Emory's campus include minimum requirements for workers compensation, insurance, and nondiscrimination.

Conflict Materials policy - applies to all Purchase Orders and Supply Contracts.

Coffee and Tea supplier contracts and all external campus catering contracts state Emory's preferences for certified organic, certified fair trade, and locally grown products, requirements for familiarity with Emory's Local and Sustainable Food Guidelines, and a ban on providing Styrofoam products as part of the service.

Purchase Order Terms and Conditions - includes a ban on supplier use of tobacco products on Emory's campus, reporting requirements for use of conflict materials, and a no idling policy on deliveries to Emory's campus.

The Finance and Procurement division has a directive to move more decision processes in procurement to a total costing model.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components

A brief description of the LCCA policy and/or practices:

Emory utilizes LCCA when estimating the Total Cost of Ownership of major equipment and products that use energy and water. This process incorporates future costs such as maintenance, replacement of parts, energy use and disposal, and evaluates them on the basis of Net Present Value. These decisions are made by experts in the Campus Services department, which is responsible for purchasing decisions for major energy and water using equipment for the entire University.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

Emory has banned the purchase and use of neonicotinoids as well as plants pre-treated with neonicotinoids, in accordance with its Pollinator Protection Policy. For the copy of the policy, please see http://sustainability.emory.edu/uploads/press/2016/04/2016040507430677/University_and_Colleges_Pollinator_Pledge_7_30_14_final.pdf

All of Emory University's cleaning products are Green Seal or EcoLogo certified. For a copy of Emory's Green Cleaning manual, please see http://www.campserv.emory.edu/fm/documents/greenclean.pdf.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

All new construction is LEED certified and complies with LEED materials guidelines. For a copy of Emory's design and construction standards, please see http://www.campserv.emory.edu/pdc/planning_construction/Design_Standards_with_Guidelines.html.

Green Offices at Emory provides recommendations for purchasing certified sustainable furnishings. For a copy of the Green Offices at Emory Guidance Document, please see http://sustainability.emory.edu/page/1069/Green-Offices.

All contracts include Emory's Conflict Materials Policy. For a copy of Emory's Conflict Materials Policy, please see http://policies.emory.edu/2.118.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

All IT equipment must be EPEAT or Energy Star certified. This criteria is listed in Emory's contracts and RFPs, which are not public but are submitted to suppliers.The Energy Star criteria can be found at https://www.finance.emory.edu/home/Procure%20and%20Pay/Sustainability/sustainablegpurchasingstatement.pdf, and the EPEAT criteria can be found at https://www.finance.emory.edu/home/Procure%20and%20Pay/Sustainability/index_procure_pay_green%20buying.html.


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
Yes

A brief description of the published sustainability criteria for food services:

All onsite food services must abide by Emory's Sustainable Food Guidelines. Specifically, in the RFP for franchise, vending, and concessions food service subcontractors, the following language was included:

"Subcontractor will demonstrate a commitment to sustainability by using: (a) all pastured, certified humanely-raised shell eggs (the “Egg Commitment”) by August 15, 2017; and (b) using either Springer Mountain Chicken (the “Chicken Commitment”), or grass fed ground beef (the “Beef Commitment”), by August 15, 2017. Additionally, Subcontractor will comply with the Egg Commitment, the Chicken Commitment and the Beef Commitment by May 15, 2018."

For more information about Emory's food service sustainability, visit http://www.emory.edu/dining/Sustainability.php.


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:

All suppliers of garments and promotional materials must be Fair Labor Association certification. Additionally, all purchases are evaluated using Emory's Sustainable Procurement Guidelines, which can be found here https://www.finance.emory.edu/home/Procure%20and%20Pay/Sustainability/sustainablegpurchasingstatement.pdf.


Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
Yes

A brief description of the published sustainability criteria for professional services:

All professional services are subject to the sustainability language in Emory's General Services Contract: in addition to minimum standards governing employee wages, benefits, and working conditions, it includes language on Emory's Supplier Diversity Initiative Program to increased access to minority, disadvantaged, and women-owned vendors; requirements related to Emory's Idling Reduction Policy; reporting requirements for use of conflict materials; and a prohibition on the purchase and use of neonicotinoid pesticides and herbicides.


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

All Emory shuttles are required to purchase and use minimum B20 biofuel. For the published statement, visit http://transportation.emory.edu/commute/index.html.

Enterprise Carshare is required to provide fuel efficient vehicles in the fleet available to Emory customers. This requirement is present in the Enterprise Carshare contract.

Staples is required to make deliveries in hybrid vehicles and consolidate delivery trips. This criteria is present in the Staples contract and enforced during annual reviews.


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
Yes

A brief description of the published sustainability criteria for wood and paper products:

The Staples punchout in Emory Express conducts an automatic hard substitute for all office paper to tree free paper. For published statements, visit https://www.finance.emory.edu/home/Procure%20and%20Pay/Sustainability/index.html.

Emory's stationary contract requires all Emory stationary and business cards to use paper with 100% recycled content. For published statements, visit https://www.finance.emory.edu/home/Procure%20and%20Pay/Sustainability/index.html.

Most Emory publications are required to use paper with FSC certified content and/or 100% recycled content. This requirement is present in the contracts with publication suppliers.


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
Yes

A brief description of the published sustainability criteria for other commodity categories:

Catering from offsite vendors must adhere to minimum sustainability requirements published by Emory's catering management contractor. This information is published in the catering ordering page, which is password protected.

Emory works with all of its vendors and suppliers to minimize packaging waste and eliminate Styrofoam from the supply chain.


The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:
---

All information provide is up-to-date as of FY2016.

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.