Emory University
OP-17: Guidelines for Business Partners

Supplier Code of Ethical Conduct - includes sustainability language and applies to all business partners at Emory University, more than 15,000. General Services Contract - in addition to minimum standards governing employees wages, benefits, and working conditions, includes language on Emory's Supplier Diversity Initiative Program to increased access to minority, disadvantaged, and women-owned vendors; requirements related to Emory's Idling Reduction Policy; and reporting requirements for use of conflict materials. Contracts with more than 50 employees at Emory - must adhere to Emory's minimum rates of pay. Contracts where labor is provided on Emory's campus - include minimum requirements for benefits and nondiscrimination. Conflict Materials policy - applies to all Purchase Orders and Supply Contracts. Coffee and Tea supplier contracts - state Emory's preferences for certified organic, certified fair trade, and locally grown products, requirement for familiarity with Emory's Local and Sustainable Food Guidelines, as well as a ban on providing Styrofoam products as part of the service. Purchase Order Terms and Conditions - includes a ban on supplier use of tobacco products on Emory's campus and reporting requirements for use of conflict materials. General Services Contract - in addition to minimum standards governing employees wages, benefits, and working conditions, includes language on Emory's Supplier Diversity Initiative Program to increased access to minority, disadvantaged, and women-owned vendors; requirements related to Emory's Idling Reduction Policy; and reporting requirements for use of conflict materials.

Emory University or its representatives may engage in monitoring activities to confirm Supplier's compliance to this Supplier Code of Ethical Conduct, including on-site inspections of facilities, use of questionnaires, review of publicly available information, or other measures necessary to assess Supplier's performance. Any University Supplier or University employee should promptly report violations of this code or any unethical behavior by an Emory University employee or Emory University Supplier to Procurement Services. Based on the assessment of information made available, Emory University reserves the right (in addition to all other legal and contractual rights) to disqualify any potential Supplier or terminate any relationship with any current Supplier found to be in violation of this Supplier Code of Ethical Conduct without liability to the University. One example of the vendor code of conduct changing purchasing behavior is: Georgia Pacific, Emory provider of industrial paper hand towels & bath tissue, was under contract with our Healthcare organization at favorable prices when compared to a green seal certified product being supplied to us by Bay West. In order to create a possible savings opportunity Emory University, our office needed to 1) require Georgia Pacific to obtain certification for its line of post consumer waste content paper and 2) entice them to redesign the exterior packaging used for its product line to promote and extol sustainable practices. We approached the executive management of the company and after much work achieved the following: 1. GP secured Ecologo certification for all of the material being offered to Emory. 2. GP developed in conjunction with our office a redesign of their entire post consumer national product line packaging. The new verbiage on their packaging now says “green by design and desire”, and the packaging used confirms the post consumer content of the material and the manufacturing practices.