Overall Rating Silver
Overall Score 46.17
Liaison Jamey Pavey
Submission Date Feb. 26, 2019
Executive Letter Download

STARS v2.1

Earlham College
PA-3: Participatory Governance

Status Score Responsible Party
Complete 0.75 / 3.00 Jamey Pavey
Director of the Integrated Program in Sustainability
Sustainability and Environmental Studies
"---" indicates that no data was submitted for this field

Do the institution’s students have a representative body through which they can participate in governance (e.g. a student council)? :
Yes

Do the institution’s students have an elected representative on the institution’s highest governing body?:
No

A brief description of the bodies and mechanisms through which students are engaged in governance, including information to support each affirmative response above:

All students are eligible to participate in Student Government through voting and seeking office and by applying to be representatives on all campus governance committees. Student government is made up of the following:

Earlham Student Senate (ESS), elected representatives who make up the Student Executive Council, a secretary of finance, a recording clerk and co-convenors and representatives from student committees. Appointed positions to the ESS include at-large student representatives, organization representatives and student members of the College's standing committees.
Student Organizations Council (SOC), the branch of the ESG that allocates funds (derived from student activity fees) to student organizations on campus. The SOC grants recognition to student organizations, determines the amount of funding each receives and oversees all activities financed through those funds.
Student Activities Board (SAB), the branch of the ESG that provides social and cultural activities for the student body and acts as a co-sponsor for organizations that wish to put on larger programs and supports organizations in these efforts.
Student Nominating Committee (SNC), the branch of the ESG that nominates members of the student body to participate in College governance by serving on standing committees, such as the Committee for Campus Life.


Do the institution’s staff members have a representative body through which they can participate in governance (e.g. a staff council)?:
Yes

Do the institution’s non-supervisory staff members have an elected representative on the institution’s highest governing body?:
No

A brief description of the bodies and mechanisms through which staff are engaged in governance, including information to support each affirmative response above:

All staff are eligible to participate on the Employee Council.

The primary role of Employee Council is to provide another communication link between staff employees and the College and to provide a discussion forum for matters of general concern to staff employees. Employee Council is not intended to replace any regular channels of direct communication between the College and employees nor is it a policy making body.

Representatives of Employee Council serve on campus committees such as Budget Committee and Earlham Welfare Committee, and attend Faculty Meetings.

The secondary roles of Employee Council are to serve as a staff nominating committee when needed and to allocate Staff Professional Development Funds in response to employee requests (see Staff Professional Development Fund section).

Seven Employee Council members are chosen by staff employees annually. The Assistant Vice President for Business Operations also attends all Employee Council meetings and is responsible for appointing a staff employee to Employee Council to serve as secretary, with minutes subject to the approval of Employee Council. Employees may serve on Employee Council for more than three years.

Employee Council normally meets on a monthly basis, but may schedule more frequent meetings if a matter requires special consideration.


Do the institution’s teaching and research faculty have a representative body through which they can participate in governance (e.g. a faculty senate)?:
Yes

Do the institution’s teaching and research faculty have an elected representative on the institution’s highest governing body? :
No

A brief description of the bodies and mechanisms through which teaching and research faculty are engaged in governance, including information to support each affirmative response above:

All faculty participate in faculty meeting- a bi-weekly consensus meeting of the faculty of the college. All faculty are also eligible to serve on a variety of governance committees.


Does the institution have written policies and procedures to identify and engage external stakeholders (i.e. local residents) in land use planning, capital investment projects, and other institutional decisions that affect the community?:
No

A copy of the written policies and procedures:
---

The policies and procedures:
---

Does the institution have formal participatory or shared governance bodies through which community members representing the interests of the following stakeholder groups can regularly participate in institutional governance?:
Yes or No
Local government and/or educational organizations No
Private sector organizations No
Civil society (e.g. NGOs, NPOs) No

A brief description of the bodies and mechanisms through which external stakeholders are engaged in institutional governance (including information about each stakeholder group selected above):
---

The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:
---

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.