Overall Rating Reporter - expired
Overall Score
Liaison Jamey Pavey
Submission Date Jan. 25, 2011
Executive Letter Download

STARS v1.0

Earlham College
OP-13: Vendor Code of Conduct

Status Score Responsible Party
Complete Reporter Dick Smith
Vice President for Financial Affairs
Financial Affairs
"---" indicates that no data was submitted for this field

Does the institution have and act on a vendor code of conduct or equivalent policy that sets expectations about the social and environmental responsibility of vendors with whom the institution does business?:

The website URL where the vendor code of conduct or equivalent policy is posted :
A copy of the vendor code of conduct or equivalent policy:

A brief description of programs and strategies institution has implemented to ensure the code is followed, including a brief description of instances when vendor code of conduct has changed purchasing behavior within the last five years, if applicable:

For most of our major vendors, on most issues, we will detect potential problems and monitor continuing compliance with our principles through a social audit. This is simply a list of questions which we expect our major vendors to answer. We will trust them to give accurate and honest answers unless we have some reason to withdraw trust. There is a standing Vendor Relations Committee (VRC). The VRC has one member of the teaching faculty from the college and one from ESR, each named by the faculties' nominating processes; one student from the college and one from ESR, each named by the student governments' nominating processes; one member of the hourly staff named by Employee Council; and one senior member of the Earlham administrative faculty named by the President. The VRC takeS on four kinds of business. First, it will write the social audit, revise it as needed, administer it to vendors, interpret the answers, and decide how to deal with vendors whose answers are inadequate. Second, it will decide controversies about our vendors in light of the principles in this document and a factual inquiry into the relevant vendors and alternatives. This includes deciding what steps to take in response to unethical vendors. Third, it will bear responsibility to recommend revision of the principles in this document. Fourth, it will meet annually with the Vice President for Financial Affairs to review his/her lists of our major vendors and vendors with which we have decided not to do business. The decisions of the VRC will be advisory to the President of Earlham College

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