Overall Rating Silver
Overall Score 46.94
Liaison Tanya Roberts
Submission Date Feb. 7, 2020
Executive Letter Download

STARS v2.1

Durham College
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.25 / 3.00 Kevin Jones
Procurement Manager
Finance
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:

Refer to section 5.22 of Procurement Policy/Procedure: Green Purchasing


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

Durham College applies Life Cycle Cost Analysis during the development of business cases for sustainability projects, including energy and water savings as well as capital goods purchasing


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
No

A brief description of the published sustainability criteria for chemically intensive products and services:
---

Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
No

A brief description of the published sustainability criteria for construction and renovation products:

From RFP process:

Section 1.1. Sustainability
a) The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products.
b) The appropriate sustainability criteria will be indicated in the evaluation section of the RFP and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
c) When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled.
d) Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs.
e) Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement;
- Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken
- Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent;
- Companies must show proof of environmental certifications
- Companies must be transparent with their commitment to Sustainability in their business practices.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

section from green procurement guidelines document
1.18 IT Hardware
• Desktop Microcomputers
• Servers
• Mobile
• Storage Area Networks (SAN) and Network Attached Storage (NAS)
• Archive/Back-up (Tier 3 Storage: Tape drives, tape autoloaders, tape libraries, tape media and low-cost disk-based backup and archiving.)

Environmental Criteria
• EPEAT Gold Certified
• TCO Certified Notebooks 3 (if feasible)
• TCO Certified Desktops 3 (if feasible)
• Ecma-370 IT Eco Declaration
• User presence detect for auto power down/power up on monitors
• CGSB Standard for bulk packaging
• ISO 14001:2015 certified manufacturer


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
No

A brief description of the published sustainability criteria for food services:

From RFP process

Section 1.1. Sustainability
a) The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products.
b) The appropriate sustainability criteria will be indicated in the evaluation section of the RFP and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
c) When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled.
d) Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs.
e) Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement;
- Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken
- Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent;
- Companies must show proof of environmental certifications
- Companies must be transparent with their commitment to Sustainability in their business practices.


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
Yes

A brief description of the published sustainability criteria for garments and linens:

Section from green procurement guidelines

1.4 Clothing and Textiles
Includes apparel and other products that may be considered clothing, e.g. belts, hats, badges, etc., that are provided to students or employees for special events or as uniforms.

Environmental Criteria
• Whenever uniform items are being replaced, used garments are offered to other users
• Any surplus assets are offered to a contractor to find a private sector buyer or they are donated for other uses
• Consolidate deliveries as much as possible in order to save fossil fuels and delivery costs
• Cartons are re-used to avoid disposal while clothing is donated when no longer required


Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:

From RFP process

Section 1.1. Sustainability
a) The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products.
b) The appropriate sustainability criteria will be indicated in the evaluation section of the RFP and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
c) When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled.
d) Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs.
e) Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement;
- Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken
- Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent;
- Companies must show proof of environmental certifications
- Companies must be transparent with their commitment to Sustainability in their business practices.


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

section from green procurement guidelines

1.15 Fuels and Lubricants
Fuels, including gasoline, E10, E85, diesel, biodiesel

Environmental Criteria
• Bio-diesel, ethanol, low sulphur and alternative fuel options to reduce CO2 emissions
• Manufacturer has conducted waste audit
• Manufacturer has an environmental policy statement
• Packaging is designed to minimize waste


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
Yes

A brief description of the published sustainability criteria for wood and paper products:

section from Green Procurement Guidelines document
1.24 Photocopy Paper (Multi-purpose)

Environmental Criteria
• Certified paper (Forest Stewardship Council (FSC), Ecologo, Environmental Choice program CCD-077, Canadian Standards Association (CSA); Sustainable Forestry Initiative (SFI), Program for the Endorsement of Forest Certification schemes (PEFC);
• Eco-packaging;
• Eco-labelling;
• Alternative fibre paper;
• Energy and greenhouse gas emissions reduction initiatives undertaken in manufacturing;
• Reduction of packaging material;
• 30% pre and post-consumer recycled content (100% will also be made available)
• Delivering paper products to minimize fuel consumption;
• Suppliers with a Corporate Sustainability Policy in place;
• Suppliers with an Environmental Management System (EMS) in place (e.g., ISO 14001:2015);
• Supplier has Corporate Social Responsibility reporting in place;
• Supplier conducts waste audits;
• Waste material from manufacturing is recycled;
• Paper is bleached using elemental chlorine free (ECF): a bleaching process that substitutes chlorine dioxide for elemental chlorine in the bleaching process; compared to element chlorine bleaching processes, ECF bleaching reduces the formation of many chlorinated organic compounds;
• Recycled materials used for packaging.


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
Yes

A brief description of the published sustainability criteria for other commodity categories:

The college sustainability office and procurement office have developed a guidelines for sustainable purchasing - see attached updated draft


The website URL where information about the programs or initiatives is available:
---

Additional documentation to support the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.