Durham College
OP-11: Sustainable Procurement

Refer to section 5.22 of Procurement Policy/Procedure: Green Purchasing

Durham College applies Life Cycle Cost Analysis during the development of business cases for sustainability projects, including energy and water savings as well as capital goods purchasing

From RFP process: Section 1.1. Sustainability a) The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products. b) The appropriate sustainability criteria will be indicated in the evaluation section of the RFP and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. c) When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled. d) Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs. e) Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement; - Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken - Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent; - Companies must show proof of environmental certifications - Companies must be transparent with their commitment to Sustainability in their business practices.

section from green procurement guidelines document 1.18 IT Hardware • Desktop Microcomputers • Servers • Mobile • Storage Area Networks (SAN) and Network Attached Storage (NAS) • Archive/Back-up (Tier 3 Storage: Tape drives, tape autoloaders, tape libraries, tape media and low-cost disk-based backup and archiving.) Environmental Criteria • EPEAT Gold Certified • TCO Certified Notebooks 3 (if feasible) • TCO Certified Desktops 3 (if feasible) • Ecma-370 IT Eco Declaration • User presence detect for auto power down/power up on monitors • CGSB Standard for bulk packaging • ISO 14001:2015 certified manufacturer

From RFP process Section 1.1. Sustainability a) The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products. b) The appropriate sustainability criteria will be indicated in the evaluation section of the RFP and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. c) When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled. d) Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs. e) Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement; - Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken - Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent; - Companies must show proof of environmental certifications - Companies must be transparent with their commitment to Sustainability in their business practices.

Section from green procurement guidelines 1.4 Clothing and Textiles Includes apparel and other products that may be considered clothing, e.g. belts, hats, badges, etc., that are provided to students or employees for special events or as uniforms. Environmental Criteria • Whenever uniform items are being replaced, used garments are offered to other users • Any surplus assets are offered to a contractor to find a private sector buyer or they are donated for other uses • Consolidate deliveries as much as possible in order to save fossil fuels and delivery costs • Cartons are re-used to avoid disposal while clothing is donated when no longer required

From RFP process Section 1.1. Sustainability a) The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products. b) The appropriate sustainability criteria will be indicated in the evaluation section of the RFP and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. c) When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled. d) Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs. e) Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement; - Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken - Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent; - Companies must show proof of environmental certifications - Companies must be transparent with their commitment to Sustainability in their business practices.

section from green procurement guidelines 1.15 Fuels and Lubricants Fuels, including gasoline, E10, E85, diesel, biodiesel Environmental Criteria • Bio-diesel, ethanol, low sulphur and alternative fuel options to reduce CO2 emissions • Manufacturer has conducted waste audit • Manufacturer has an environmental policy statement • Packaging is designed to minimize waste

section from Green Procurement Guidelines document 1.24 Photocopy Paper (Multi-purpose) Environmental Criteria • Certified paper (Forest Stewardship Council (FSC), Ecologo, Environmental Choice program CCD-077, Canadian Standards Association (CSA); Sustainable Forestry Initiative (SFI), Program for the Endorsement of Forest Certification schemes (PEFC); • Eco-packaging; • Eco-labelling; • Alternative fibre paper; • Energy and greenhouse gas emissions reduction initiatives undertaken in manufacturing; • Reduction of packaging material; • 30% pre and post-consumer recycled content (100% will also be made available) • Delivering paper products to minimize fuel consumption; • Suppliers with a Corporate Sustainability Policy in place; • Suppliers with an Environmental Management System (EMS) in place (e.g., ISO 14001:2015); • Supplier has Corporate Social Responsibility reporting in place; • Supplier conducts waste audits; • Waste material from manufacturing is recycled; • Paper is bleached using elemental chlorine free (ECF): a bleaching process that substitutes chlorine dioxide for elemental chlorine in the bleaching process; compared to element chlorine bleaching processes, ECF bleaching reduces the formation of many chlorinated organic compounds; • Recycled materials used for packaging.

The college sustainability office and procurement office have developed a guidelines for sustainable purchasing - see attached updated draft