Overall Rating Silver
Overall Score 48.30
Liaison Laura Hamstra
Submission Date Feb. 9, 2017
Executive Letter Download

STARS v2.0

Durham College
OP-17: Guidelines for Business Partners

Status Score Responsible Party
Complete 0.50 / 1.00 Kevin Jones
Procurement Manager
Finance
"---" indicates that no data was submitted for this field

How many of the institution’s business partners are covered by policies, guidelines and/or agreements that require adherence to minimum environmental standards?:
Some

How many of the institution’s business partners are covered by policies, guidelines and/or agreements that require adherence to minimum standards governing employee wages, benefits, working conditions and rights?:
Some

A copy of the policies, guidelines, and/or agreements with the institution's business partners (or a representative sample):
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The policies, guidelines, and/or agreements with the institution's business partners (or a representative sample):

The Office of Project Management and Sustainability is consulted prior to RFP distribution to ensure environmental standards, certifications and sustainability best practice requirements are communicated clearly. This language carries over to the agreements with business partners.

Business partners must also adhere to the following criteria for RFPs:

14.16. Sustainability
• The Institution is committed to reducing the environmental impacts of its operations and moving towards environmentally sustainable campus practices. As such, the Institution recognizes that there are environmental impacts associated with the Institution’s purchasing decisions, including “upstream” impacts related to the extraction of natural resources, manufacturing, transportation and packaging, and “downstream” in the final disposal, recycling or re-use of products.
• The appropriate sustainability criteria will be indicated in the evaluation section of the R.F.P. and be allocated weighting based upon importance. Preference will be given to products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
• When determining whether a product is environmentally preferable all phases of a product’s life cycle will be considered, including raw materials acquisition, production, manufacturing, packaging, distribution, operation, maintenance, disposal, potential for reuse, ability to be recycled.
• Consistent with environmentally sound purchasing practices, the Institution will make every effort to purchase goods and services that have the environmental attributes described above and which meet the standards of third-party environmental certification programs.
• Include information on their commitment to the preservation and sustainability of the environment in regards to practices, vehicles, products used in the execution of the agreement; - Detail the company’s building-specific Green Plan. List green product line and other green initiatives that their company has undertaken - Alternative products and services will be considered if they can be demonstrated to be Green Seal or Eco Logo (Canadian) equivalent; - Companies must show proof of environmental certifications - Companies must be transparent with their commitment to Sustainability in their business practices.

Additionally, Durham College "endeavors to deal only with suppliers who adhere to the labour standards of the International Labour Organization “Declaration on Fundamental Principles and Rights at Work” in relation to the acquisition of apparel and non-apparel products bearing the name, logo, image or trademark of the College. Also strive to ensure that the suppliers also require compliance from their sub-contractors" to this http://www.ilo.org/global, as per 14.15 of RFP request document

Purchasing Policy, Procedures and Guidelines:

https://ice.durhamcollege.ca/Policies-Procedures/Purchasing.pdf
https://ice.durhamcollege.ca/Policies-Procedures/Purchasing-procedure.pdf
http://www.durhamcollege.ca/wp-content/uploads/Green-Procurement-Goods-and-Services-Final.pdf


A brief description of programs and strategies institution has implemented to ensure that the guidelines are followed, including a brief description of instances when the guidelines have changed purchasing behavior, if applicable:
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The website URL where information about the institution’s guidelines for its business partners is available:
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Request for RFP document is posted internally by procurement office - available upon request

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