De La Salle Lipa
OP-11: Sustainable Procurement

De La Salle Lipa Central Procurement Office' GREEN PROCUREMENT POLICY is guided by the De La Salle Philippines' Modern Conduct of Schools' Manual Guide which promotes and supports sustainable procurement of materials/commodities needed by institutions. The guide is as follows:

The Lasallian institutions shall recognize their role in protecting the environment and preserving the country’s natural resources.
- All Lasallian institutions must promote the culture of making environmentally informed decisions, especially in the purchase and use of different products.

GREEN PROCUREMENT

A. Objective:
DLSL advocates sustainable practices in all its operations. This includes activities that are performed for DLSL by external partners, among others, vendors, contractors, and related third-party concessionaires. In so doing, DLSL seeks to ensure that the services and activities of these partners apply the same sustainable practices advocated in an approach to reduce the impact on human health and the natural environment.

B. Policies and Guidelines:

De La Salle Lipa ensures that whenever there are items to be acquired or services to be transacted with, the SUSTAINABILITY CLAUSE or SUSTAINABILITY PROVISIONS should be integrated from issuance of Terms of Reference (ToR) to Contracts of Engagement to prospective and accredited vendors.

De La Salle Lipa Central Procurement Office' GREEN PROCUREMENT POLICY is guided by the De La Salle Philippines' Modern Conduct of Schools' Manual Guide which promotes and supports sustainable procurement of materials/commodities needed by institutions. The guide is as follows:

The Lasallian institutions shall establish an integrated program of green procurement that will bring about the recognition and rewarding of efforts of the industry sector in producing environmentally sound products.
- The Institutions must include environmental criteria in a public tender, whenever possible and practicable.
- The Institutions must establish specifications and requirements for products to be considered environmentally advantageous.
- The Institutions must develop incentive programs for suppliers of environmentally sound products and services.

GREEN PROCUREMENT
A. Objective:
DLSL advocates sustainable practices in all its operations. This includes activities that are performed for DLSL by external partners, among others, vendors, contractors, and related third-party concessionaires. In so doing, DLSL seeks to ensure that the services and activities of these partners apply the same sustainable practices advocated in an approach to reduce the impact on human health and the natural environment.

B. Policies and Guidelines:
Materials, supplies, and food products to be used in the operations and core business shall include, among others, the following environmental attributes:
- Exercise buying and producing eco-friendly items and locally produced products.
- Products and Services that are produced in a way that promotes livelihood opportunities for the local community.
- Products that are packaged using recycled materials.
- Products that are compliant with the implementing rules and regulations of the Food and Nutrition Council of DLSL.

De La Salle Lipa ensures that any service or commodity procured shall have bias and preference towards the minimal or low impact on the environment over the life cycle of the commodity or service in comparison with competing commodities of the same purpose or services of the same nature. Among the key environmental issues that might be considered over the life cycle of the commodity or service includes, but is not limited to:

• Energy use and type of energy utilized
• Water use and water quality impacts
• Resource use, including the use of non-renewable resources
• Volume and type of waste
• End-of-life options (recyclability, resource recovery, treatment upon disposal)
• Impact on natural habitat and biodiversity
• Level of toxic and hazardous substances/waste
• Noise, pollutants, and emissions

Materials or products, durable or consumable, shall not contain materials that pose a hazard to the health and safety of the stakeholders of DLSL and to the environment in general. This includes, but is not limited to, the following:

1. Durable or consumable commodities containing lead, mercury, antimony, and other hazardous heavy metals
2.Durable or consumable commodities that contain toxic materials such as chlorine and bromine-based dyes
3.Durable or consumable commodities that contain chlorofluorocarbons or CFC that damages the ozone layer
4. Paints to be used have the following ideal characteristics: Low or no Volatile Organic Compound (VOC), Low biocide and Water-based

De La Salle Lipa Central Procurement Office' GREEN PROCUREMENT POLICY is guided by the De La Salle Philippines' Modern Conduct of Schools' Manual Guide which promotes and supports sustainable procurement of materials/commodities needed by institutions. The guide is as follows:

The Lasallian institutions shall recognize their role in protecting the environment and preserving the country’s natural resources.
- All Lasallian institutions must promote the culture of making environmentally informed decisions, especially in the purchase and use of different products.

The following directives on the acquisition of consumable classroom and office products are communicated to Central Procurement Office and Supplies Warehouse:
1. Alcohol-based markers and pens
2. Non-mercury bulbs/lamps, use LED bulbs

"Consumable products Material Safety Data Sheets (MSDS) are to be evaluated by the Officer-In-Charge of the commodity request, expert advisers, and/or purchasing personnel.

Food concessionaires who have contracts with the school are oriented on the sustainable practices that they should adopt when selling food and beverages to students. Among others, they are required not to use, Stryo-Packaging, NO single-use PET bottle at the store at adopting the Clean as You Go Campaign of the school. Alternative eco-friendly materials are also advised to be used by foodservice providers.

Policies and Guidelines:
Materials, supplies, and food products to be used in the operations and core business shall include, among others, the following environmental attributes:
- Exercise buying and producing eco-friendly items and locally produced products.
- Products and Services that are produced in a way that promotes livelihood opportunities for the local community.
- Products that are packaged using recycled materials.
- Products that are compliant with the implementing rules and regulations of the Food and Nutrition Council of DLSL.

Guidelines for engagements with high impact on SOCIAL DIMENSION (Third-Party Contracting and Sub-contracting)

SUSTAINABILITY CLAUSE

DLSL commits itself to support the United Nation’s Sustainable Development Goals (UN SDGs) across all its areas of operations particularly those that involve affordable, renewable and clean energy, innovation and infrastructure, sustainable cities and communities, responsible consumption and production and climate action. This is done in a manner where DLSL’s supply chain, acquisitions and engagements are also taken into account to ensure the protection of the natural environment, the promotion of the welfare, wellness and well-being of all stakeholders and to safeguard economic development in both the internal and external communities with whom DLSL is engaged with.

DLSL shall not tolerate situations where labor standards, wages, and health of employees working under this CONTRACT are compromised particularly benefit reductions and late remittances carried out as a means of the THIRD PARTY in reducing operational costs.

1.1 Throughout the term of this CONTRACT, the THIRD PARTY agrees to support DLSL in its sustainability initiatives especially with respect to environmental impact, including the reduction of carbon footprint and mitigation of other social, economic and environmental costs.

1.2 The THIRD PARTY commits to minimizing social costs and upholding fair and just employment practices, workforce gender equality and diversity in all its operations. As part of the performance requirements, the THIRD PARTY agrees to disclose to DLSL documentary evidence on any or all of the following:

1.2.1 Reasonable steps to ensure that Department of Labor and Employment (DOLE) standards, provisions and orders are complied with. This includes, but is not limited to, programs and projects related to any or all of the following:

1.2.1.1 DOLE Department Order No. 56 - 03 Series of 2003 – Rationalizing the Implementation of Family Welfare Program (FWP) specially on the provisions of Section 2 pertaining to reproductive health and responsible parenthood, education and gender equality, spirituality or value formation, income generation / livelihood / cooperative, medical health care, nutrition, environmental protection, hygiene and sanitation, sports and leisure, housing and transportation for THIRD PARTY employing 200 or more.

1.2.1.2 DOLE Labor Advisory No. 10 – 16 Series of 2016 - Prohibition Against Labor Only Contracting, strictly enforcing the right to security of tenure of the THIRD PARTY’s labor force.

1.2.1.3 Department Order No. 53 - 03 – Guidelines for the Implementation of a Drug-Free Workplace Policies & Programs for the Private Sector, in accordance with Republic Act No. 9165 or the Comprehensive Dangerous Drugs Act of 2002, particularly on the components of a drug-free workplace such as advocacy, education and training, drug testing, treatment, rehabilitation and referral

1.2.1.4 Department Order No. 102-10 Series of 2010 – Guidelines for the Implementation of HIV/AIDS Prevention & Control in the Workplace Programs, particularly on the employer’s responsibilities stipulated in Section IV-A.

1.2.1.5 Department Advisory No. 05 Series of 2010 – Guidelines for the Implementation of a Workplace Policy and Programs on Hepatitis – B, particularly on the employer’s responsibilities stipulated in Section IV-A.

1.2.1.6 Department Order No. 73-05 – Guidelines for the Implementation of Policies and Programs on TB Prevention & Control in the Workplace, particularly on Section C4 as regards non-discrimination, work accommodation and restoration to work, together with the provisions in Section C6 on the roles and responsibilities of the employer.

1.2.1.7 Rule 1020 of the DOLE Occupational Safety and Health Standards (OSHC) pertaining to mandatory registration of all establishments regardless of size of economic activity, in particular, compliance to applicable Workplace Environment Measurement parameters and standards

1.2.1.8 Republic Act 10028 – Expanded Breastfeeding Act of 2009 and subsequently Department Order No. 143 Series of 2015 – Guidelines Governing Exemption of Establishments from Setting Up Workplace Lactation Stations should the THIRD PARTY have female employees in their workforce

1.2.2 Reasonable steps to make available to its employees working on the CONTRACT skills training and other personal and professional development opportunities

1.2.3 Reasonable steps to ensure that employees under this CONTRACT are given ample activities that promote spiritual and values formation, physical fitness, wellness and overall well-being of the individual

1.2.4 Reasonable steps to ensure that all benefit payments and statutory government mandated salary deductions are promptly remitted to the respective government agencies and regularly reported to DLSL.

1.3 The THIRD PARTY agrees to supply, provide or sell products that are compliant with the Food and Nutrition Policy of DLSL and those products that are considered healthier options.