Overall Rating Silver
Overall Score 48.37
Liaison Calandra Lake
Submission Date Dec. 20, 2016
Executive Letter Download

STARS v2.1

College of William & Mary
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.00 / 3.00 Calandra Waters Lake
Director of Sustainability
Office of Sustainability
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:
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Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

Our Design and Construction Manual notes minimum requirements for economic analysis associated with university projects. Energy conservation projects are justified using a LCCA approach to calculate payback for prioritization of competing projects. In addition, if the best solution isn’t clear, we could perform a LCCA when deciding whether to renovate or replace a facility.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

We are committed to continuously improve our Green Cleaning Program by using sustainable cleaning products that have less environmental and human health impact than other products that serve the same purpose, complying with all relevant current legislation and industry standards, identifying new green cleaning products as they become available. Grounds works under an Integrated Pest Management plan.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
No

A brief description of the published sustainability criteria for construction and renovation products:
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Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
No

A brief description of the published sustainability criteria for IT products and services:
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Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
Yes

A brief description of the published sustainability criteria for food services:

W&M's Auxiliary Services included sustainability criteria in their search for dining services providers. For example:

X. SUSTAINABILITY PLAN
1. The Contractor shall be required to understand, comply with, develop and implement a comprehensive sustainability plan for the Campus Dining Program.
2. The Sustainability Plan shall be updated annually and become part of the Campus Dining Program Annual Plan.
3. Information on the College’s current Sustainability Plan can be found at
http://wm.edu/sites/sustainability/committeeonsustainability/index.php

Additional sustainability criteria is included in the beverage vending contract. For example:

Sustainability and Recycling Programs: The vendor shall support and promote the College's Sustainability and Recycling Programs as follows:
1. Upfront Waste Assessment: The vendor shall identify opportunities, establish metrics and create goals for the sustainability and recycling programs.
2. Infrastructure: The vendor shall provide bins and financial support to facilitate the collection of recyclable materials.
3. Communication: The vendor shall develop a communication plan aimed at students, employees and visitors of the College regarding the recycling goals of the College and the vendor's efforts to support those goals. The vendor shall involve students in recycling efforts and goals through rewards, programs and technology.
4. Collaboration: The vendor will work directly with the College's Food Service Provider and the Committee on Sustainability in developing program goals.
5. Annual Review: The vendor shall review progress on an annual basis, grade performance and adjust the program as needed.
6. Financial Commitment: The vendor shall contribute an annual sustainability funding for new and ongoing green programs on campus, i.e., support for an intern program, purchase of green POS material, supply bins, etc. See Section IV (B) (2)


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
Yes

A brief description of the published sustainability criteria for garments and linens:

Anyone producing or selling W&M garments must comply with the Code of Conduct that lays out legal, environmental, and employment standards. These standards address fossil fuel use and waste minimization as well as women's rights, nondiscrimination, forced labor, child labor, wages and benefits and more. W&M is an affiliated member of the Workers Rights Consortium.


Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
No

A brief description of the published sustainability criteria for professional services:
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Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

a. The College has a preference for buses that operate on ALTERNATE FUEL SOURCES. The bus should also advertise the USE OF 5% BIOFUELS on the outside of the bus.
b. Buses used in operations shall be no more than 5 model years older than the current year. (e.g. in 2015, model year 2010 or newer, in 2016, model year 2011 or newer).
c. All buses are to comply with all state and federal inspection and emissions standards, and all other applicable FTA regulations.
As for the purchase of fleet vehicles the College must follow FTA and DOE regulations and mandates concerning the Alternative Fuel Transportation Program (10 C.F.R. Part 490).
10 CFR part 490 sets forth the regulations that implement title V of the Energy Policy Act 1992 (EPACT) (Public Law 102-486) which mandates alternative fueled
vehicle acquisition requirements for certain alternative fuel providers and State government fleets. Part 490 is one of a variety of EPACT programs to promote
alternative and replacement fuels that reduce reliance on imported oil, reduce criteria pollutant and greenhouse gas emissions, increase energy efficiency, and help displace 10 percent and 30 percent of conventional motor fuels by 2000 and 2010, respectively.

Title III of EPACT requires Federal fleet acquisitions of alternative fueled vehicles.
Title IV includes specific authority for a financial incentive program for States, a public information program, and a program for certifying alternative fueled vehicle technician training programs. In addition to the mandates for the purchase of alternative fueled vehicles by certain alternative fuel providers and State government fleets, title V provides for a possible similar mandate for certain private and municipal fleets.
Title VI provides for a program to promote electric motor vehicles.

The types of vehicles that satisfy the alternative fuel provider and State government fleet mandates in title V are determined in part by the definition of "alternative fuel" in section 301(2). That definition provides: "'Alternative fuel' means methanol, denatured ethanol, and other alcohols; mixtures containing 85 percent or more (or such other percentage, but not less than 70 percent, as determined by the Secretary, by rule, to provide for requirements relating to cold start, safety, or vehicle functions) by volume of methanol, denatured ethanol , and other alcohols with gasoline or other fuels; natural gas; liquefied petroleum gas; hydrogen; coal-derived liquid fuels; fuels (other than alcohol) derived from biological materials; electricity (including electricity from solar energy); and any other fuel the Secretary determines, by rule, is substantially not petroleum, and would yield substantial energy security benefits and substantial environmental benefits."


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
No

A brief description of the published sustainability criteria for wood and paper products:
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Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
No

A brief description of the published sustainability criteria for other commodity categories:
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The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:
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