Overall Rating Gold
Overall Score 65.55
Liaison Susan Powers
Submission Date Feb. 22, 2019
Executive Letter Download

STARS v2.1

Clarkson University
OP-11: Sustainable Procurement

Status Score Responsible Party
2.00 / 3.00 Alex French
Sustainability Coordinator
ISE
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines or directives that seek to support sustainable purchasing across commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
The policies, guidelines or directives:

3.4.6.3 Purchasing (Construction design standards, attached as additional documentation)
• Preferences may be given to goods produced in NYS, goods or services or construction provided by NYS
person, firms, or corporations. Preference may also be given to businesses that are small, women-owned,
and minority-owned businesses. Clarkson strives to support the local economy and local businesses.
• Vendors offering take-back programs for packaging or spent products should also be favored. When
possible specify and purchase products that:
o Minimize packaging.
o Use recycled content.
o Use materials that minimize or have no off gassing (with a strong preference for those that do not off-gas at all)
o Minimize use of toxic chemicals throughout their lifecycle.
o Use lighter Materials to minimize energy/transportation costs.
o Use local materials, local vendors.
o Are organically derived or have biodegradable waste streams.
o Minimize water use.
o Minimize energy use.
o Minimize energy and paper use in procurement/contract management measures.
o Minimize deliveries, minimize removal from campus.

The University is committed to the principles of equal opportunity. It is the policy of Clarkson University, consistent with Federal and State law, to encourage and maximize participating of Small Businesses (SB), Minority-Owned Business Enterprises (MBE), Women-Owned Business Enterprises (WBE), and other Disadvantaged Business Enterprises (DBE) in its procurement activities. All employees should make a best faith effort to encourage and maximize participation of such businesses in all University procurement activities.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

*Our climate action plan states, "policies to require life-cycle cost benefit analysis including environmental and social impacts as part of major campus investments or expenditure decisions," and, "implement policies to require life-cycle cost benefit analysis including environmental and social impacts as part of major campus investments or expenditure decisions" by FY18.

*All life cycle costs shall be performed in accordance with NIST handbook 135 - “Life Cycle Costing Manual for Energy Management Program

Details from Clarkson Design standards manual for HVAC systems:
The life cycle costs for each HVAC system option shall be determined and used as the basis of quantitative comparison. Life cycle costs shall include the following system costs:
o First Cost
o Annual Energy Cost
o Annual Maintenance Cost
o Life Cycle Replacement Costs
 All life cycle costs shall be performed in accordance with NIST handbook 135 - “Life Cycle Costing Manual for Energy Management Program.”
 First costs and replacement costs shall be determined using R.S. Means Cost Works (latest edition) or
third party cost estimate.
 Annual energy costs shall be determined by one of the following energy modeling methods:
o Modified Bin-Hair Method using preliminary HVAC loads
o Software simulation using an approved load and energy simulation program
 Utility costs shall be based on the applicable utility rates and shall include all utility charges. Where records of historical energy costs and usage are maintained by the campus or facility; average and all inclusive rates may be used when justified by the historical data.
 Annual maintenance cost shall be estimated using the latest edition of ASHRAE Handbook, HVAC Applications, Chapter 36.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services (e.g. building and facilities maintenance, cleaning and sanitizing, landscaping and grounds maintenance)?:
Yes

A brief description of the published sustainability criteria for chemically intensive products and services:

Part of design standards (see attached):
o Use materials that minimize or have no off gassing (with a strong preference for those that do not off-gas at all)
o Minimize use of toxic chemicals throughout their lifecycle. Use lighter Materials to minimize energy/transportation costs.

Construction cleanup and pre-occupancy cleaning must be coordinated with Clarkson's project manager to ensure the use of low toxicity products, equipment and techniques.


Does the institution have published sustainability criteria to be applied when evaluating construction and renovation products (e.g. furnishings and building materials)?:
Yes

A brief description of the published sustainability criteria for construction and renovation products:

Part of design standards - see attached pdf below. Look at sections 3.4.6.1 and 3.4.6.3.:

From the document:
3.4.6.1 Renovation over new build
• The Design Team will evaluate and consider creative reuse and/or recycling of existing building materials. This may include, but is not limited to, salvaging materials and repurposing existing products.
• For new construction and existing building renovations, Clarkson strives for a minimum 50% construction diversion rate. Contractors shall provide proof of their construction diversion for projects that fall into his category.

3.4.6.3 Purchasing
• Preferences may be given to goods produced in NYS, goods or services or construction provided by NYS person, firms, or corporations. Preference may also be given to businesses that are small, women-owned, and minority-owned businesses. Clarkson strives to support the local economy and local businesses.
• Vendors offering take-back programs for packaging or spent products should also be favored. When possible specify and purchase products that:
o Minimize packaging.
o Use recycled content.
o Use materials that minimize or have no off gassing (with a strong preference for those that do not off-gas at all)
o Minimize use of toxic chemicals throughout their lifecycle. Use lighter Materials to minimize energy/transportation costs.
o Use local materials, local vendors.
o Are organically derived or have biodegradable waste streams.
o Minimize water use.
o Minimize energy use.
o Minimize energy and paper use in procurement/contract management measures.
o Minimize deliveries, minimize removal from campus.


Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) products and services (e.g. computers, imaging equipment, mobile phones, data centers and cloud services)?:
Yes

A brief description of the published sustainability criteria for IT products and services:

The Office of Information Technology has a centralized computer purchasing program. According to the website that is pasted below: "This program is designed to maximize the financial resources of the university by ensuring computers purchased meet environmental and efficiency standards, are appropriately sized and equipped for the type of work being performed, and are standardized for efficient support. We have worked with HP to secure access to state-contract pricing on desktops, tablets PCs, and laptops for institutional use. Additionally, this program will ensure all computers meet Energy Star and EPEAT standards for efficiency and environmental responsibility. All purchases of computers for staff and administration should be made from this standardized listing."

https://confluence.clarkson.edu/display/OITKB/University+computer+purchase+program#Universitycomputerpurchaseprogram-Howtoorderthroughthisprogram


Does the institution have published sustainability criteria to be applied when evaluating food services (i.e. franchises, vending services, concessions, convenience stores)?:
No

A brief description of the published sustainability criteria for food services:

At the time of submitting this AASHE report a new dining contract is being negotiated including sustainability criteria that was included in the RFP. AASHE criteria helped to inform our RFP.


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
No

A brief description of the published sustainability criteria for garments and linens:
---

Does the institution have published sustainability criteria to be applied when evaluating professional services (e.g. architectural, engineering, public relations, financial)?:
Yes

A brief description of the published sustainability criteria for professional services:

"The University is committed to the principles of equal opportunity. It is the policy of Clarkson University, consistent with Federal and State law, to encourage and maximize participating of Small Businesses (SB), Minority-Owned Business Enterprises (MBE), Women-Owned Business Enterprises (WBE), and other Disadvantaged Business Enterprises (DBE) in its procurement activities. All employees should make a best faith effort to encourage and maximize participation of such businesses in all University procurement activities."
http://internal.clarkson.edu/purchasing/supplierdiversitywebpage.html


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels (e.g. travel, vehicles, delivery services, long haul transport, generator fuels, steam plants)?:
No

A brief description of the published sustainability criteria for transportation and fuels:

N/A


Does the institution have published sustainability criteria to be applied when evaluating wood and paper products?:
No

A brief description of the published sustainability criteria for wood and paper products:

All copy paper purchased through central purchasing is 100% recycled content. This has been our practice for several years but there's no published policy.


Does the institution have published sustainability criteria to be applied when evaluating products and services in other commodity categories that the institution has determined to have significant sustainability impacts?:
No

A brief description of the published sustainability criteria for other commodity categories:

N/A


The website URL where information about the programs or initiatives is available:
---

Additional documentation to support the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.