Overall Rating Bronze
Overall Score 37.67
Liaison Trina Larson
Submission Date March 1, 2019
Executive Letter Download

STARS v2.1

Chandler-Gilbert Community College
PA-3: Participatory Governance

Status Score Responsible Party
Complete 2.25 / 3.00 Sara Haidle
Sustainability Project Assistant
Administration
"---" indicates that no data was submitted for this field

Do the institution’s students have a representative body through which they can participate in governance (e.g. a student council)? :
Yes

Do the institution’s students have an elected representative on the institution’s highest governing body?:
No

A brief description of the bodies and mechanisms through which students are engaged in governance, including information to support each affirmative response above:

Associated Students of Chandler-Gilbert is run through Student Life, representing a collective student voice to administration, connecting with CGCC students and other Maricopa Community Colleges, planning activities and events, as well as supporting all club organizations.
An additional mechanism for students to engage in governance: Each semester, a select group of students is given the opportunity to meet with the President and VPs of the college.


Do the institution’s staff members have a representative body through which they can participate in governance (e.g. a staff council)?:
Yes

Do the institution’s non-supervisory staff members have an elected representative on the institution’s highest governing body?:
No

A brief description of the bodies and mechanisms through which staff are engaged in governance, including information to support each affirmative response above:

District level
Constituency Collaboration Team (CCT): consisting of representatives from administration, faculty, classified staff, students, and the community. The employee representatives will be selected by their representative bodies. Using a Town Hall format, the CCT will meet at least quarterly to discuss and present a consensus opinion for consideration by the Governing Board on issues as defined by the Chancellor and/or directed by the Governing Board, to guide the Strategic Plan for FY 2019-20. This is to build on the transformation plan by including specific outcomes that address necessary improvements to the operations of the District in such areas as human resources, payroll, student information system, financial management systems and other challenges.
The representative is elected by peers.

College level
President's Leadership Council: Purpose of addressing items for which input on decisions is desired (makes decisions by consensus), focusing on resource allocation and strategic direction, bringing in resource people as needed. Membership includes President, Vice Presidents, and representatives of constituent groups including Adjunct Faculty Representative, Faculty Senate, and Deans, staff and non-supervisory staff.
The representative is selected by the President.
College Governance Council: Purpose of developing, publicizing, and managing the timeline and process for annually receiving requests and making recommendations about the purpose and membership of College Councils, Committees, and Task Forces. They will also be charged with periodically evaluating the effectiveness of and satisfaction with the college shared-governance system. Stakeholders include the employees of Chandler-Gilbert Community College as well as the community at large. The Vice President of Administrative Services, as Administrative Liaison, guides and determines which decision points would benefit from broader collaboration leveraging the college's leadership teams and other governance groups.
The representatives are selected by invitation from the committee chair.


Do the institution’s teaching and research faculty have a representative body through which they can participate in governance (e.g. a faculty senate)?:
Yes

Do the institution’s teaching and research faculty have an elected representative on the institution’s highest governing body? :
No

A brief description of the bodies and mechanisms through which teaching and research faculty are engaged in governance, including information to support each affirmative response above:

Faculty Senate: purpose of the Faculty Association is to represent the common interests of faculty to the administration and Governing Board regarding educations priorities, employment rights and responsibilities, and employment conditions and salaries. The membership of the Faculty Association is comprised of full-time residential faculty at the ten colleges of the Maricopa Community College District. The representatives are elected by peers.

President's Leadership Council: Purpose of addressing items for which input on decisions is desired (makes decisions by consensus), focusing on resource allocation and strategic direction, bringing in resource people as needed. Membership includes President, Vice Presidents, and representatives of constituent groups including Adjunct Faculty Representative, Faculty Senate, and Deans, staff and non-supervisory staff. The representative is selected by the President.

College Governance Council: Purpose of developing, publicizing, and managing the timeline and process for annually receiving requests and making recommendations about the purpose and membership of College Councils, Committees, and Task Forces. They will also be charged with periodically evaluating the effectiveness of and satisfaction with the college shared-governance system. Stakeholders include the employees of Chandler-Gilbert Community College as well as the community at large. The Vice President of Administrative Services, as Administrative Liaison, guides and determines which decision points would benefit from broader collaboration leveraging the college's leadership teams and other governance groups. The representatives are selected by invitation from the committee chair.


Does the institution have written policies and procedures to identify and engage external stakeholders (i.e. local residents) in land use planning, capital investment projects, and other institutional decisions that affect the community?:
Yes

A copy of the written policies and procedures:
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The policies and procedures:

4.7 Board Linkage With the Community
The Governing Board represents all Maricopa County residents in the governance of the district. As “owner-representative” the Board will devote time and energy to hearing from a spectrum of residents.

Mechanisms will be designed, as the Board deems necessary and/or appropriate, to hear from a representative sample of all residents.
Student commentary in their role as consumers of district services will be assured a respective hearing by the Chancellor and staff.
As consumers, students deserve fair and timely response to their concerns or grievances.
Student commentary in their role as “consumers” of the district will be given specific and serious consideration by the Board, particularly in the formulation of the Board’s “Outcomes” policies.
The Board’s annual cycle of reviewing and reconsidering Outcomes will include a plan for garnering and incorporating resident input into that process.
Residents’ input will be extensive and ongoing, not a sporadic or infrequent process.
AMENDED February 22, 2011, Motion No. 9781, 9782

https://district.maricopa.edu/board-operations/board-policies/section-4/4-7


Does the institution have formal participatory or shared governance bodies through which community members representing the interests of the following stakeholder groups can regularly participate in institutional governance?:
Yes or No
Local government and/or educational organizations Yes
Private sector organizations Yes
Civil society (e.g. NGOs, NPOs) Yes

A brief description of the bodies and mechanisms through which external stakeholders are engaged in institutional governance (including information about each stakeholder group selected above):

Local government/educational organizations:
Pursuant to ARS §38-431.02, the Maricopa County Community College District hereby states that all notices and agendas of meetings of the Maricopa County Community College District Governing Board and any of its committees will be posted on the wall outside the Governing Board Room located on the second floor of the District Support Services Center at 2411 West 14th Street, Tempe, Arizona which is open to the public Monday through Friday from 8:00 a.m. to 4:30 p.m. and Monday through Thursday from 8:00 a.m. to 6:30 p.m. when summer hours are in effect, except legal holidays. Such notices will indicate the date, time, and place of the meeting, and will include information concerning the manner in which the public may obtain an agenda for the meeting.
For further information or questions, please contact the Governing Board Assistant at (480) 731-8889.
https://district.maricopa.edu/board-operations

Private sector organizations and civil society:
President's Community Advisory Council at Chandler-Gilbert CC
Purpose: Maintaining a quality community college requires community involvement. The President's Community Advisory Council provides "community voice" for CGCC and helps to shape strategic directions for the college as it serves the evolving needs of the Southeast Valley.

Membership: Membership on the Council will include representation from business, industry, government, education, and residents. Members will be experienced in their occupations, knowledgeable of the trends in their professions, aware of the needs in their communities, and committed to promoting higher education for residents in the community.

Up to 50 members may be invited to serve on the PCAC by the college president. Council members will serve a two-year term that may be renewed at the discretion of the college president. A chairperson will be selected by the president each year.

Member Responsibilities
Members of the President's Community Advisory Council will:
•Provide information and ideas that reflect community perspectives
•Create connections and partnerships for the college with various segments of the community
•Support fundraising and resource development activities
•Offer input to CGCC regarding strategic directions and plans for the future
•Identify underserved populations in the Southeast Valley
•Assist in identifying future facilities needs
•Provide advice and support on a variety of college issues
•Serve as knowledgeable ambassadors for CGCC in the community
•Attend PCAC meetings in the fall, winter, spring, and summer
•Attend college functions and events as a PCAC member
https://www.cgc.edu/community/president/pcac/Pages/default.aspx


The website URL where information about the programs or initiatives is available:
Additional documentation to support the submission:
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