Carleton University
OP-12: Electronics Purchasing

No written policy. Current contract for desktops, laptops & servers has the following requirements (Ref. our RFSO 2009-11): PART 6 –CERTIFICATIONS 1. The offeror must supply all certifications as detailed throughout this RFSO document. c. Electronic Product Environment Assessment Tool ( EPEAT Silver Level) d. Energy Star 4.0 certified e. TCO certification certificate f. Members in good standing of a recognized entity specifically established to addressf. Members in good standing of a recognized entity specifically established to address end-of –life electronics recycling and reuse in Canada. g. RoHS Certified 5.0 ENVIRONMENTAL STEWARDSHIP a. In pursuit of the University’s Sustainable initiatives on Green Procurement, system and monitor manufacturers must commit to a comprehensive, nationally recognised environmental standard for: i. The reduction or elimination of environmentally hazardous materials ii. Design for reuse and recycle iii. Energy efficiency iv. End of Life Management for reuse and recycle v. Environmental stewardship in the manufacturing process vi. Packaging b. Category 1.0D and 2.0D systems and all monitors must be certified through the Electronic Product Environment Assessment Tool (EPEAT Silver level). The Offeror must include proof of certification and subsequent verification in their offer. Program information, registry and certification details are available at the following web site: www.epeat.net In addition to the mandatory EPEAT Silver certification, the system must meet and be verified to meet a minimum of 14 out of 25 optional points for PCs and 13 optional points for monitors. Included in that optional criteria the OEM must comply and be verified for: 4.7.2.2 Third-party certified environmental management system for design and manufacturing organizations. c. Category 1.0D and 2.0D systems and all monitors must be EnergyStar 4.0 certified and must appear on the Energy Star qualified list prior to bid closing (www.energystar.gov). d. Default and optional LCD displays must be TCO '03 certified. The exact make and model of the display offered must appear on the TCO Development web site or the Offeror must supply a copy of the TCO certification certificate in their offer. e. For categories 1.0 and 2.0 the system manufacturer must include 80Plus certified, high efficiency power supplies in their default offering. f. System and monitor manufacturers must be members in good standing of a recognized entity specifically established to address end-of-life electronics recycling and reuse in Canada. This entity must demonstrate an investment in environmental stewardship, and must be in compliance with all applicable laws and regulations. Note: An example of such a collective organization is, Electronics Product Stewardship Canada. Should the manufacturer/vendor wish to identify membership in a similar entity's or provide evidence of participation in a corporate or collective take-back/stewardship service they must do so during the RFSO question and answer period. The contract authority reserves the right to determine the level of applicability, hence compliance at that time. g. Category 2.0D workstations must be certified RoHS (the restriction of the use of certain hazardous substances in electrical and electronic equipment) compliant. 2.0 ENVIRONMENTAL STEWARDSHIP - FOR CATEGORIES 1.0N and 2.0N a. In pursuit of the Carleton University’s initiatives on Green Procurement, the system manufacturer must commit to a comprehensive, nationally recognized environmental standard for: i. The reduction or elimination of environmentally hazardous materials ii. Design for reuse and recycle iii. Energy efficiency iv. End of Life Management for reuse and recycle v. Environmental stewardship in the manufacturing process vi. Packaging b. Systems must be certified through the Electronic Product Environment Assessment Tool (EPEAT Silver level). Offerors must include proof of certification and subsequent verification in their offer. Program information, registry and certification details are available at the following web site: www.epeat.net In addition to the mandatory EPEAT Silver certification, systems must meet and be verified to meet a minimum of 14 out of 25 optional points. Included in that optional criteria the OEM must comply and be verified for: a. Exceptions for uni-lingual content are allowed for technical descriptions, part number references and technical documentation. b. When the Offeror refers specifically to this RFSO on its web site, the information presented must be accurate in that only equipment and related prices listed on the offerors submission may be represented on the Offeror's web site as being available on its SO. 22.0 ENVIRONMENTAL STEWARDSHIP In pursuit of the University’s Green Procurement, system manufacturers / OEMs must meet the following: a. RoHS Certified - Reduction in the hazardous materials entering electronic products. The components are, but not limited to the following minimum items: Case / Chassis, Motherboard / System board, Drive controller, Hard Disk Drives, Optical Disk Drives, Power Supplies b. Member of EPSC - Electronic Product Stewardship of Canada c. Must be an ISO 14001 certified manufacturer d. "Contributor Membership" level to "www.thegreengrid.org"

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The total expenditure reflects spending under current contracts. There is no effective way for us to track all electronics purchased on campus.