California State University, Stanislaus
OP-11: Sustainable Procurement

CSU Sustainable Procurement Policy Stat ID: 6953280
www.calstate.policystat.com/policy/6953280/latest/
1. Campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycle material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices.
2. To move to zero waste, campus practices should: (1) encourage use of products that minimize the volume of trash sent to landfill or incinerators, (2) participate in the Cal-Recycle Buy Recycle program or equivalent; and (3) increase recycled content purchases in all Buy-Recycle program product categories.
3. Campuses shall continue to report on all recycled content product categories, consistent with PCC § 12153-12217 and shall implement improved tracking and reporting procedures for their recycled content purchases.

The campus also adheres to the following California State University (CSU) policies and guidelines:
CSU Buy Recycled Handbook: http://www.calstate.edu/csp/special-programs/
CSU Sustainability Policy: http://www.calstate.edu/cpdc/sustainablility /policies-reports/ICSUAM 5235.00 CSU Buy Recycled Products Campaign:
https://csyou.calstate.edu/Policies/icsuam/Pages/5235-00aspx
Staples Business Advantage $50 Order Minimum: Stan State adheres to a requirement by the CSU that all Staples Business Advantage orders meet a $50 minimum, which minimizes shipping, transportation, and associated fuels and emissions from smaller orders.
Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University http://www.calstate.edu/eo-987.html

Stan State employs LCCA as a policy and standard practice when evaluating all energy and water using products, systems and building components. This is a CSU Policy through the State University Administrative Manual https://www.calstate.edu/eo/EO-987.html Section 17 which directly requires employing LCCA: “When replacing energy consuming and/or utilities infrastructure equipment, the most cost-effective models will be selected. Life cycle costing procedures, instead of first capital cost only, will be utilized as the basis for all future equipment selection. All possible efforts will be made to secure additional funding if required to effect lowest life-cycle procurement."

The CSU Executive Order 987 outlines the importance of applying sustainable design principles to all projects. This policy specifically highlights:
"Utilization of environmentally preferable products and processes, such as recycled-content materials and recyclable materials..." and "durable systems and finishes with long life cycles that minimize maintenance and replacement." Additionally, the policy states that "the CSU encourages the use of materials and systems with reduced environmental impacts. The design team (architect/engineer) shall recommend building materials and methods with life cycles (manufacture, installation, maintenance, repair, and replacement) of reduced environmental impacts."

The CSU Sustainability Policy has a section on IT stating where possible, purchasing decisions shall favor computers and other electronic devices that are Energy Star Rated and EPEAT registered. Stan State promotes the use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods and services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for supplier integrating sustainable practices.
http://www.calstate.edu/cpdc/sustainability/policies-reports/documents/JointMeeting-CPBG-ED.pdf

The Request for Proposal to hire a contractor for campus dining services, published on April 19, 2018, and resulting in a contract with Chartwells included the following sustainability criteria:

" 4.2 SUSTAINABILITY EXPECTATIONS
a. A commitment to zero-waste recycling that, at a minimum, matches and evolves with the
University’s reduce, reuse, recycling, composting, and sustainability programs. Provide
appropriate, site-specific signage at all waste stations throughout dining program.
b. Foster a sustainable environment through the prioritization of compostable and reusable
dishware and utensils, only using compostable dishware and utensils, when necessary. All
disposal items must be compostable and compliant with contracted University waste
hauler(s) (cups, plates, straws, coffee stirrers, etc.). Use local produce (within 250 miles of
campus). Minimize carbon footprint. Provide a reusable drink and food carrying case for
anyone on a meal plan at the Main Dining.
c. Discounts provided to those customers who bring a reusable cup for made-to-order
beverages and fountain machines throughout dining program.
d. A sustainability program designed to address five key areas:
i. Purchase and transport of food--Minimization of environmental impact through the
effective use of ecologically sustainable growing techniques; locally sourced food
purchases (within 250 miles) as much as possible with clear signage when served:
Energy efficient transportation from farm to campus.
ii. Preparation - Initiatives to ensure that management, kitchen, and serving operations
use resources efficiently through the effective deployment of resource-saving
practice; Staff trained to understand energy efficiency and waste minimization tactics
and other sustainable preparation objectives.
iii. Disposal - Minimization of waste; Mechanisms for composting or otherwise reducing
the impact of food waste. Use of ecologically sensitive packaging; Use of recycling
and other efficient waste disposal mechanisms.
iv. Innovation and Education - Continuous evaluation and improvement of sustainability
practices; Innovation in sustainability; Provision of education to employees about
innovations and reasons for operational decisions in food service.
v. Sustainable design - Incorporation of sustainable design principles in construction
projects undertaken on behalf of the University.

7.4 SUSTAINABILITY PLAN
Proposer shall provide a plan to further the University’s commitment to sustainability through dining services. The plan must detail the specific actions that will be taken, timelines, and how success will be measured.
The plan shall include, but not be limited to:
a. Does your company have sustainability goals or a sustainability report publicly available?
(CO)
b. Does your company have a public commitment to reducing either absolute emissions and/or
carbon intensity? (CO)
c. Does your company have a mandated and documented zero waste-management program?
(CO)
d. Does your company have an environment and/or sustainability policy in your procurement
process? (CO)
e. Does your company educate employees on sustainability initiatives, including zero waste?
(CO)
f. Does your company have a published sustainable dining policy that includes specific criteria
to support the procurement of environmentally and socially preferable food and beverage
products and/or includes guidelines to reduce or minimize the adverse environmental and
social impacts of dining operations? (STARS OP 8)
g. How sustainability issues are addressed in food service for maximum environmental, social,
and economic impact.
h. Corporate policy regarding third-party certified, organic, and locally sourced foods. (STARS
OP 7)
i. Percentage of current buying for clients in the local area is from local food sources (local to
be defined as products grown and processed sources within 250 miles of the campus).
j. Level of produce, as defined by the percentage of cost of receivable goods, Proposer
commits to sourcing locally, whenever possible.
k. How Proposer will help to reduce, reuse, compost (pre- and post-consumer), and recycle
waste.
l. How Proposer will mitigate food waste and grease from entering sanitary waste plumbing
system.
m. Provide the names of all local producers/growers/suppliers in this area currently doing
business with Proposer. If none, Proposer shall provide a plan to identify, evaluate, and
work with local vendors.
n. Sustainable cleaning routine that includes any training, products, or chemicals that will be
used.
o. How Proposer will reduce reliance on chemical pesticides by using best-in-class cleaning
and sanitizing methods.
p. Find opportunity to help educate employees and students on sustainability daily.
q. Does the company have a food donation policy or program? (STARS OP 8)
r. Corporate policy regarding organic and locally sourced foods.

8.6 EVALUATION CRITERIA (SCORING GUIDELINES)
The scoring guidelines below will be used to evaluate the following categories within the Section
8.6 Evaluation of Proposals.
the University will only consider proposals from financially responsible and responsive firms
presently engaged in the business of providing food/dining management services that meet all
requirements of this RFP. The award will be made to the most responsible and responsive vendor
or partnership group whose proposal is determined to be the most advantageous to the University based on the evaluation criteria listed below.
Proposals, including cost structure, shall remain valid for a period of 180 days from the
proposal due date. Proposals will be evaluated based on each Reviewer’s determination of each criteria and subcriteria compared to the degree of compliance with RFP requirements.
the University’s Evaluation Committee will make its evaluation based on the following criteria:
a. Innovativeness / Attractiveness / Proposed Solution/Methodology
b. Staffing/Management/Operations/Experience with Similar Size & Scope
c. Customer Service/Guarantees (including reference checks)
d. Implementation Plan / Delivery Timelines / Marketing and Promotion
e. Financial Stability
f. Financial Remuneration (including Tenant Improvements/Equipment/Capital/CostFinancing Proposal)
g. Sustainability"

All CSU contracts for the procurement or laundering of apparel, garments or corresponding accessories or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, shall require the contractor to certify that it has maintained a "sweat-free" workplace in compliance with Public Contracts Code Section 6108 and that they adhere to the Sweatfree Code of Conduct as set forth by the California Department of Industrial Relations.

The CSU has a Master Enabling Agreement (MEA) with Mission Linen for use of kitchen towels, show towels, rags, etc. Within the MEA with Mission Linen there is a Mission Linen Sustainability Statement: “Sustainability Leading the Way from the Very Beginning. Since the very beginning our commitment to sustainability has been an important part of the Mission business plan. Our company was built on the ability to give organizations the opportunity to rent and “re-use” textiles, providing them with a cost-effective and earth-conscious approach to doing business. Today, our passion for preserving our environment goes beyond just the products we offer – it is present in everything we do.
Our engineering staff consist of 11 employees who design, build and maintain machines, buildings and systems that process garments, linens and other products delivered to nearly 40,000 customers annually. “Our dedicated team never stops looking for new and better ways to conserve our natural resources and make a positive impact on the communities where we live and work.”
Mission Linen’s sustainability state is published on their website and is available at:
http://www.missionlinen.com/sustainability/

In CSU General Provisions for Acquisition of Goods, General Provisions for Service Acquisitions, and General Provisions for Information Technology Acquisitions is a provision for Disabled Veteran Business Enterprise (DVBE) and Small Business Participation:
http://www.calstate.edu/csp/crl/gp/gp.shtml
Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University:
http://www.calstate.edu/eo/eo-987.html

The CSU requires that all Staples Business Advantage orders meet a $50 minimum, which minimizes shipping, transportation, and associated fuels and emissions from smaller orders.
CSU Sustainability Police states: “The CSU will encourage and promote the use of alternative transportation and/or alternative fuels to reduce GHG emissions related to university associated transportation, including commuter and business travel.”