| Overall Rating | Gold |
|---|---|
| Overall Score | 67.35 |
| Liaison | Juliana Goodlaw-Morris |
| Submission Date | Feb. 6, 2024 |
California State University, San Marcos
OP-11: Sustainable Procurement
| Status | Score | Responsible Party |
|---|---|---|
|
2.75 / 3.00 |
Juliana
Goodlaw-Morris Sustainability Manager Safety, Risk and Sustainability |
"---"
indicates that no data was submitted for this field
Part 1. Institution-wide sustainable procurement policies
Yes
A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:
We adhere to the following policies and guidelines:
https://calstate.policystat.com/policy/6987526/latest/
https://calstate.policystat.com/policy/7865355/latest/
Systemwide, CSU adheres to the following policies and guidelines:
-CSU Buy Recycled Handbook: http://www.calstate.edu/csp/special-programs/
-CSU Sustainability Policy:
https://calstate.policystat.com/policy/6987526/latest/
-CSU Buy Recycled Products Campaign: https://calstate.policystat.com/policy/7865355/latest/#autoid-8qwgz
-Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University https://calstate.policystat.com/policy/6589455/latest/
http://www.calstate.edu/eo/eo-987.html
CSUSM planning derives its program policies regarding sustainable business practices from the CSU Chancellor's office Executive Order (EO) 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University which states, among other things, that sustainable practices, materials, and other considerations be made in the design, construction and operation of buildings and other structures on CSU campuses. While this EO primarily indicates consideration of measures to conserve water and energy, it also expressly indicates that materials and equipment with long life cycles should be used as well as sustainable building products.
https://calstate.policystat.com/policy/6987526/latest/
https://calstate.policystat.com/policy/7865355/latest/
Systemwide, CSU adheres to the following policies and guidelines:
-CSU Buy Recycled Handbook: http://www.calstate.edu/csp/special-programs/
-CSU Sustainability Policy:
https://calstate.policystat.com/policy/6987526/latest/
-CSU Buy Recycled Products Campaign: https://calstate.policystat.com/policy/7865355/latest/#autoid-8qwgz
-Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University https://calstate.policystat.com/policy/6589455/latest/
http://www.calstate.edu/eo/eo-987.html
CSUSM planning derives its program policies regarding sustainable business practices from the CSU Chancellor's office Executive Order (EO) 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University which states, among other things, that sustainable practices, materials, and other considerations be made in the design, construction and operation of buildings and other structures on CSU campuses. While this EO primarily indicates consideration of measures to conserve water and energy, it also expressly indicates that materials and equipment with long life cycles should be used as well as sustainable building products.
Part 2. Life Cycle Cost Analysis
Yes
Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components
A brief description of the LCCA policy and/or practices:
Energy Reduction: Per the CSU systemwide policy “Energy Conservation and Utilities Management and Energy Consumption Reduction Goal for 2004/2005 Compared to 1999/2000”
"When replacing energy consuming and/or utilities infrastructure equipment, the most cost-effective models will be selected. Life cycle costing procedures, instead of first capital cost only, will be utilized as the basis for all future equipment selection. All possible efforts will be made to secure additional funding if required to effect lowest life-cycle procurement”.
This is a CSU Policy through the State University Administrative Manual.
https://calstate.policystat.com/policy/7056253/latest/
"When replacing energy consuming and/or utilities infrastructure equipment, the most cost-effective models will be selected. Life cycle costing procedures, instead of first capital cost only, will be utilized as the basis for all future equipment selection. All possible efforts will be made to secure additional funding if required to effect lowest life-cycle procurement”.
This is a CSU Policy through the State University Administrative Manual.
https://calstate.policystat.com/policy/7056253/latest/
Part 3. Product-specific sustainability criteria
To count, the criteria must address the specific sustainability challenges and impacts associated with products and/or services in each category, e.g. by requiring or giving preference to multi-criteria sustainability standards, certifications and labels appropriate to the category. Broader, institution-wide policies should be reported in Part 1, above.
Chemically intensive products and services
No
A brief description of the published sustainability criteria for chemically intensive products and services:
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Consumable office products
Yes
A brief description of the published sustainability criteria for consumable office products:
We are conserving our resources (energy, water, waste) and seeking to ultimately develop a culture of sustainability for all students, staff and faculty. To achieve this goal, we need to integrate sustainability themes and concepts into all of our decision making processes. At the departmental level, you can help by choosing recycled content products (where feasible) which will further our sustainability and recycled product goals. Selecting paper with post-consumer recycled content is a great first step. You are required by the CSU Sustainability Staples Substitution to purchase at least 30% post-consumer recycled paper. If you don't make that selection, it will auto-substitute for your purchase.
The following choices are highly recommended for your next office paper purchase:
30% post-consumer recycled content = Staples Item # 492072
50% post-consumer recycled content = Staples Item # 329306
100% post-consumer recycled content = Staples Item # 620014
http://www.csusm.edu/procurement/procurementservices/officesupplies/index.html
In addition to paper, we also have a variety of other auto-substitutions for more sustainable options within our Staples contract.
The following choices are highly recommended for your next office paper purchase:
30% post-consumer recycled content = Staples Item # 492072
50% post-consumer recycled content = Staples Item # 329306
100% post-consumer recycled content = Staples Item # 620014
http://www.csusm.edu/procurement/procurementservices/officesupplies/index.html
In addition to paper, we also have a variety of other auto-substitutions for more sustainable options within our Staples contract.
Furniture and furnishings
No
A brief description of the published sustainability criteria for furniture and furnishings:
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Information Technology (IT) and equipment
No
A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
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Food service providers
Yes
A brief description of the published sustainability criteria for food service providers:
CSU Sustainability Policy: All campus food service organizations should track and increase/improve their sustainable food purchases. (14-New; 22-Revise)
Campuses and food service organizations shall collaborate to provide information and/or training to staff and patrons on the benefits of, and how to successfully participate in sustainable food service operations. (14-New; 22-Revise)
At CSUSM, we have a 20-year food contract with Sodexo. So although that wasn't in the evaluation process with them in the beginning (7-8 years ago), we have now gone back to them to evaluate their sustainability goals and efforts for sustainable food. Moving forward when we go to evaluate in the future, sustainability criteria will be included.
Campuses and food service organizations shall collaborate to provide information and/or training to staff and patrons on the benefits of, and how to successfully participate in sustainable food service operations. (14-New; 22-Revise)
At CSUSM, we have a 20-year food contract with Sodexo. So although that wasn't in the evaluation process with them in the beginning (7-8 years ago), we have now gone back to them to evaluate their sustainability goals and efforts for sustainable food. Moving forward when we go to evaluate in the future, sustainability criteria will be included.
Garments and linens
Yes
A brief description of the published sustainability criteria for garments and linens:
All CSU contracts for the procurement or laundering of apparel, garments or corresponding accessories or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, shall require the contractor to certify that it has maintained a "sweat-free" workplace in compliance with Public Contracts Code Section 6108 and that they adhere to the Sweatfree Code of Conduct as set forth by the California Department of Industrial Relations.
https://calstate.policystat.com/policy/7865355/latest/#autoid-2yrak
https://calstate.policystat.com/policy/7865355/latest/#autoid-2yrak
Professional service providers
Yes
A brief description of the published sustainability criteria for professional service providers:
Under the CSU Sustainability Policy, "campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices."
At CSUSM, when evaluating professional service providers, points are added for sustainability to the bid process when determining contracts and providers. An example of this is when we went to bid for our waste hauler contract. We added points for companies to share with us their sustainability goals and progress.
At CSUSM, when evaluating professional service providers, points are added for sustainability to the bid process when determining contracts and providers. An example of this is when we went to bid for our waste hauler contract. We added points for companies to share with us their sustainability goals and progress.
Transportation and fuels
Yes
A brief description of the published sustainability criteria for transportation and fuels:
Campus Fleet Vehicles:
Requests for fleet vehicle purchases from both self-support (auxiliary) and general fund/academic departments shall be justified in writing and the justification at a minimum shall include the following information, including but not limited to a statement of how the proposed purchase supports CSU's policy to encourage and promote the use of alternative transportation and/or alternative fuels to reduce GHG emissions related to university associated transportation, including commuter and business travel and an evaluation of lower-carbon transportation alternatives evaluated.
California State and Federal Fleet mandates:
Federal Energy Policy Act – 75% alternative fuel light-duty vehicles
AB 32's Bio-energy Action Plan requires 50% of the above 75% light-duty vehicles to be flex fuel (reference: https://www.fueleconomy.gov/feg/flextech.shtml)
10% of all light-duty fleet purchases by campuses and CSU shall be zero emissions vehicles (ZEV) in FY 2017/18, increasing by 5% annually through FY 2024/2025 to a total of 50% of light duty fleet vehicles purchases. For the purposes of this section, ZEVs are fuel cell vehicles (FCV), battery electric vehicles (BEV).
Sufficient charging/fueling infrastructure shall be available to support ZEV purchases and utilization.
Exemption to above ZEV/BEV requirement: If the campus has Telematics in 100% of ZEV fleet including Plug-in Hybrid Electric Vehicle (PHEV)3 and Hybrid vehicles4 with quarterly reports demonstrating proper charging and use of PHEV vehicles. PHEV vehicles shall be considered ZEVs for purchasing vehicles.
Purchasing of light duty vehicles shall follow a priority order. If purchasing other than priority 1 vehicle type, justification in writing must be submitted for each lower priority order type of vehicle.
Campuses should consult the DGS lists of vehicles but are not required to use DGS procurement. Other local procurement options that offer better value can be utilized within campus procurement standards and the limits of this section.
CSU shall give preference to DGS management memo 12-03: solar reflective colors for light-duty vehicle acquisitions.
CSU's shall follow DGS Management Memo 15-03 (SAM Section 3620.1): average MPG requirements for light-duty vehicle acquisitions for any internal and flex fuel vehicle purchases.
For the CSU fleet vehicles policy, please visit: https://calstate.policystat.com/policy/6637418/latest/
Campus Transportation and Parking:
It is the policy of the CSU to meet the transportation needs of students, faculty, staff and visitors at its campuses with safe, equitable, and cost-effective options. CSU will use the lowest life cycle cost evaluation and greatest number of students, faculty, staff and visitors per vehicle mile traveled (VMT) served to determine its investment of scarce funding into transportation infrastructure that increases mobility and access for all.
The CSU shall use transportation options that have the lowest total cost of ownership, lowest carbon emissions and best fit for regional transportation needs to mitigate congestion and pollution while maintaining access to campus.
For the CSU Transportation and Parking policy, please visit:
https://calstate.policystat.com/policy/7728108/latest/
Requests for fleet vehicle purchases from both self-support (auxiliary) and general fund/academic departments shall be justified in writing and the justification at a minimum shall include the following information, including but not limited to a statement of how the proposed purchase supports CSU's policy to encourage and promote the use of alternative transportation and/or alternative fuels to reduce GHG emissions related to university associated transportation, including commuter and business travel and an evaluation of lower-carbon transportation alternatives evaluated.
California State and Federal Fleet mandates:
Federal Energy Policy Act – 75% alternative fuel light-duty vehicles
AB 32's Bio-energy Action Plan requires 50% of the above 75% light-duty vehicles to be flex fuel (reference: https://www.fueleconomy.gov/feg/flextech.shtml)
10% of all light-duty fleet purchases by campuses and CSU shall be zero emissions vehicles (ZEV) in FY 2017/18, increasing by 5% annually through FY 2024/2025 to a total of 50% of light duty fleet vehicles purchases. For the purposes of this section, ZEVs are fuel cell vehicles (FCV), battery electric vehicles (BEV).
Sufficient charging/fueling infrastructure shall be available to support ZEV purchases and utilization.
Exemption to above ZEV/BEV requirement: If the campus has Telematics in 100% of ZEV fleet including Plug-in Hybrid Electric Vehicle (PHEV)3 and Hybrid vehicles4 with quarterly reports demonstrating proper charging and use of PHEV vehicles. PHEV vehicles shall be considered ZEVs for purchasing vehicles.
Purchasing of light duty vehicles shall follow a priority order. If purchasing other than priority 1 vehicle type, justification in writing must be submitted for each lower priority order type of vehicle.
Campuses should consult the DGS lists of vehicles but are not required to use DGS procurement. Other local procurement options that offer better value can be utilized within campus procurement standards and the limits of this section.
CSU shall give preference to DGS management memo 12-03: solar reflective colors for light-duty vehicle acquisitions.
CSU's shall follow DGS Management Memo 15-03 (SAM Section 3620.1): average MPG requirements for light-duty vehicle acquisitions for any internal and flex fuel vehicle purchases.
For the CSU fleet vehicles policy, please visit: https://calstate.policystat.com/policy/6637418/latest/
Campus Transportation and Parking:
It is the policy of the CSU to meet the transportation needs of students, faculty, staff and visitors at its campuses with safe, equitable, and cost-effective options. CSU will use the lowest life cycle cost evaluation and greatest number of students, faculty, staff and visitors per vehicle mile traveled (VMT) served to determine its investment of scarce funding into transportation infrastructure that increases mobility and access for all.
The CSU shall use transportation options that have the lowest total cost of ownership, lowest carbon emissions and best fit for regional transportation needs to mitigate congestion and pollution while maintaining access to campus.
For the CSU Transportation and Parking policy, please visit:
https://calstate.policystat.com/policy/7728108/latest/
Optional Fields
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Additional documentation to support the submission:
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Data source(s) and notes about the submission:
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The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.