Overall Rating Gold
Overall Score 67.57
Liaison Juliana Goodlaw-Morris
Submission Date Dec. 18, 2020

STARS v2.2

California State University, San Marcos
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.75 / 3.00 Juliana Goodlaw-Morris
Sustainability Manager
Safety, Risk and Sustainability
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines, or directives that seek to support sustainable purchasing across multiple commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
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The policies, guidelines or directives:

We adhere to the following policies and guidelines:
https://calstate.policystat.com/policy/6987526/latest/
https://calstate.policystat.com/policy/7865355/latest/

Systemwide, CSU adheres to the following policies and guidelines:
-CSU Buy Recycled Handbook: http://www.calstate.edu/csp/special-programs/
-CSU Sustainability Policy:
https://calstate.policystat.com/policy/6987526/latest/
-CSU Buy Recycled Products Campaign: https://calstate.policystat.com/policy/7865355/latest/#autoid-8qwgz
-Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University https://calstate.policystat.com/policy/6589455/latest/

http://www.calstate.edu/eo/eo-987.html
CSUSM planning derives its program policies regarding sustainable business practices from the CSU Chancellor's office Executive Order (EO) 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University which states, among other things, that sustainable practices, materials, and other considerations be made in the design, construction and operation of buildings and other structures on CSU campuses. While this EO primarily indicates consideration of measures to conserve water and energy, it also expressly indicates that materials and equipment with long life cycles should be used as well as sustainable building products.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components

A brief description of the LCCA policy and/or practices:

Energy Reduction: Per the CSU systemwide policy “Energy Conservation and Utilities Management and Energy Consumption Reduction Goal for 2004/2005 Compared to 1999/2000”

"When replacing energy consuming and/or utilities infrastructure equipment, the most cost-effective models will be selected. Life cycle costing procedures, instead of first capital cost only, will be utilized as the basis for all future equipment selection. All possible efforts will be made to secure additional funding if required to effect lowest life-cycle procurement”.

This is a CSU Policy through the State University Administrative Manual.
https://calstate.policystat.com/policy/7056253/latest/


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services?:
No

A brief description of the published sustainability criteria for chemically intensive products and services:
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Does the institution have published sustainability criteria to be applied when evaluating consumable office products?:
Yes

A brief description of the published sustainability criteria for consumable office products:

We are conserving our resources (energy, water, waste) and seeking to ultimately develop a culture of sustainability for all students, staff and faculty. To achieve this goal, we need to integrate sustainability themes and concepts into all of our decision making processes. At the departmental level, you can help by choosing recycled content products (where feasible) which will further our sustainability and recycled product goals. Selecting paper with post-consumer recycled content is a great first step. You are required by the CSU Sustainability Staples Substitution to purchase at least 30% post-consumer recycled paper. If you don't make that selection, it will auto-substitute for your purchase.

The following choices are highly recommended for your next office paper purchase:

30% post-consumer recycled content = Staples Item # 492072

50% post-consumer recycled content = Staples Item # 329306

100% post-consumer recycled content = Staples Item # 620014

http://www.csusm.edu/procurement/procurementservices/officesupplies/index.html

In addition to paper, we also have a variety of other auto-substitutions for more sustainable options within our Staples contract.


Does the institution have published sustainability criteria to be applied when evaluating furniture and furnishings?:
No

A brief description of the published sustainability criteria for furniture and furnishings:
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Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) and equipment?:
No

A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
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Does the institution have published sustainability criteria to be applied when evaluating food service providers?:
Yes

A brief description of the published sustainability criteria for food service providers:

CSU Sustainability Policy: "All campus food service organizations should track their sustainable food purchases. Such tracking and reporting will be grounded in the Real Food Challenge guidelines, or equivalent, with consideration to campus requested improvements. Campuses shall strive to increase their sustainable food purchases to 20 percent of total food budget by 2020."

At CSUSM, we have a 20-year food contract with Sodexo. So although that wasn't in the evaluation process with them in the beginning (7-8 years ago), we have now gone back to them to evaluate their sustainability goals and efforts for sustainable food. Moving forward when we go to evaluate in the future, sustainability criteria will be included.


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
Yes

A brief description of the published sustainability criteria for garments and linens:

All CSU contracts for the procurement or laundering of apparel, garments or corresponding accessories or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, shall require the contractor to certify that it has maintained a "sweat-free" workplace in compliance with Public Contracts Code Section 6108 and that they adhere to the Sweatfree Code of Conduct as set forth by the California Department of Industrial Relations.

https://calstate.policystat.com/policy/7865355/latest/#autoid-2yrak


Does the institution have published sustainability criteria to be applied when evaluating professional service providers?:
Yes

A brief description of the published sustainability criteria for professional service providers:

Under the CSU Sustainability Policy, "campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices."

At CSUSM, when evaluating professional service providers, points are added for sustainability to the bid process when determining contracts and providers. An example of this is when we went to bid for our waste hauler contract. We added points for companies to share with us their sustainability goals and progress.


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

Campus Fleet Vehicles:
Requests for fleet vehicle purchases from both self-support (auxiliary) and general fund/academic departments shall be justified in writing and the justification at a minimum shall include the following information, including but not limited to a statement of how the proposed purchase supports CSU's policy to encourage and promote the use of alternative transportation and/or alternative fuels to reduce GHG emissions related to university associated transportation, including commuter and business travel and an evaluation of lower-carbon transportation alternatives evaluated.
California State and Federal Fleet mandates:
Federal Energy Policy Act – 75% alternative fuel light-duty vehicles
AB 32's Bio-energy Action Plan requires 50% of the above 75% light-duty vehicles to be flex fuel (reference: https://www.fueleconomy.gov/feg/flextech.shtml)
10% of all light-duty fleet purchases by campuses and CSU shall be zero emissions vehicles (ZEV) in FY 2017/18, increasing by 5% annually through FY 2024/2025 to a total of 50% of light duty fleet vehicles purchases. For the purposes of this section, ZEVs are fuel cell vehicles (FCV), battery electric vehicles (BEV).
Sufficient charging/fueling infrastructure shall be available to support ZEV purchases and utilization.
Exemption to above ZEV/BEV requirement: If the campus has Telematics in 100% of ZEV fleet including Plug-in Hybrid Electric Vehicle (PHEV)3 and Hybrid vehicles4 with quarterly reports demonstrating proper charging and use of PHEV vehicles. PHEV vehicles shall be considered ZEVs for purchasing vehicles.
Purchasing of light duty vehicles shall follow a priority order. If purchasing other than priority 1 vehicle type, justification in writing must be submitted for each lower priority order type of vehicle.
Campuses should consult the DGS lists of vehicles but are not required to use DGS procurement. Other local procurement options that offer better value can be utilized within campus procurement standards and the limits of this section.
CSU shall give preference to DGS management memo 12-03: solar reflective colors for light-duty vehicle acquisitions.
CSU's shall follow DGS Management Memo 15-03 (SAM Section 3620.1): average MPG requirements for light-duty vehicle acquisitions for any internal and flex fuel vehicle purchases.
For the CSU fleet vehicles policy, please visit: https://calstate.policystat.com/policy/6637418/latest/
Campus Transportation and Parking:
It is the policy of the CSU to meet the transportation needs of students, faculty, staff and visitors at its campuses with safe, equitable, and cost-effective options. CSU will use the lowest life cycle cost evaluation and greatest number of students, faculty, staff and visitors per vehicle mile traveled (VMT) served to determine its investment of scarce funding into transportation infrastructure that increases mobility and access for all.
The CSU shall use transportation options that have the lowest total cost of ownership, lowest carbon emissions and best fit for regional transportation needs to mitigate congestion and pollution while maintaining access to campus.
For the CSU Transportation and Parking policy, please visit:
https://calstate.policystat.com/policy/7728108/latest/


Website URL where information about the institution’s sustainable procurement program or initiatives is available:
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Additional documentation to support the submission:
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