Overall Rating Silver
Overall Score 58.15
Liaison Lacey Raak
Submission Date Feb. 21, 2021

STARS v2.2

California State University, Monterey Bay
OP-11: Sustainable Procurement

Status Score Responsible Party
Complete 2.50 / 3.00 Lacey Raak
Sustainability Director
Campus Planning and Development
"---" indicates that no data was submitted for this field

Does the institution have written policies, guidelines, or directives that seek to support sustainable purchasing across multiple commodity categories institution-wide?:
Yes

A copy of the policies, guidelines or directives:
---

The policies, guidelines or directives:

Approx 85% of business partners are covered by policies, guidelines and/or agreements that require adherence to minimum standards governing employee wages, benefits, working conditions and rights? . See CSU General Provisions re: Nondiscrimination, Drug-Free Workplace Certification, Forced, Convict, Indentured and Child Labor, Child Support Compliance Act, American With Disabilities Act.

Requirement for a minimum 3% Disabled Veterans Business Enterprises (DVBE) participation in all formally solicited services.
A Small Business incentive is awarded to Dept General Services Certified Small Businesses in formally solicited services.

Custodial services for the University needs to be strongly managed by a Contractor, environmentally preferable, sustainable, flexible, and able to grow with the University. They must also be in line with the CSUMB Climate Action Plan (http://sustainability.csumb.edu/campus-sustainability-committee). Throughout this Scope of Work, there will be references to where a Custodial Services Contractor will assist the University to meet the goals dictated in the Climate Action Plan. Custodial services will be conducted meeting the requirements for International Sanitary Supply Association Cleaning Industry Management Standard for Green Buildings (ISSA- CIMS GB) (http://www.issa.com/?id=cims_green_building). It is required that a service provider maintains ISSA-CIMS GB certification throughout the duration of a contract.


Does the institution employ Life Cycle Cost Analysis (LCCA) when evaluating energy- and water-using products and systems?:
Yes

Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA less comprehensively, e.g. for certain types of systems or projects and not others

A brief description of the LCCA policy and/or practices:

A comprehensive LCCA is employed for all new construction. (Per CSU system-wide policy).

No analysis is done on individual products.


Does the institution have published sustainability criteria to be applied when evaluating chemically intensive products and services?:
No

A brief description of the published sustainability criteria for chemically intensive products and services:
---

Does the institution have published sustainability criteria to be applied when evaluating consumable office products?:
Yes

A brief description of the published sustainability criteria for consumable office products:

A requirement for at least 50% must contain minimum 30% PCW content for paper products and printing and writing paper.

Mandated selection of minimum 30% PCW for all printing and copy paper.


Does the institution have published sustainability criteria to be applied when evaluating furniture and furnishings?:
No

A brief description of the published sustainability criteria for furniture and furnishings:
---

Does the institution have published sustainability criteria to be applied when evaluating Information technology (IT) and equipment?:
Yes

A brief description of the published sustainability criteria for Information Technology (IT) and equipment:

As relevant IT products must be EnergyStar compliant. This is written into the process for purchasing electronics below:

Step 4: Have purchase requisition (PR) reviewed and signed by IT
Once you have completed the purchase requisition (PR) and filled out the computer request form, IT needs to review and sign the requisition before it goes to Purchasing. IT will:

Check the purchase requisition for accuracy
-Confirm that the make/model can be supported and is from an approved reseller
-Confirm the computer has an EPEAT Registry rating of Silver or better
-Confirm there is a computer request form associated with each order. IT
Completed purchase requisition should be sent to Henry Simpson, Director of Technology Support Services.
https://csumb.teamdynamix.com/TDClient/1846/Portal/Requests/ServiceDet?ID=26210


Does the institution have published sustainability criteria to be applied when evaluating food service providers?:
Yes

A brief description of the published sustainability criteria for food service providers:

Chartwells shall maintain and improve upon various aspects, programs and initiatives to support sustainability. In addition to meeting the requirements further defined and specified below we aim to continue the existing programs, which reflect campuses commitment to equity, the environment and food justice. For example, food recovery and redistribution via the "OtterEats" program, the Otterware program to help reduce waste, collecting cooking oil recycling for biodiesel, and others.

Sections below apply to all food service areas including made to order, grab and go, dining and catering services. This shall also apply to subcontractor providing food service through franchisee agreements or similar, such as Starbucks.

Sustainable Procurement
Purchases of non-food items shall meet State, CSU and Campus policies, including prioritization of re-usable, and compostable-ware. This includes but is not limited to items such as napkins, cutlery, cups, lids, to-go boxes and grab and go items. No single-use plastics shall be used.

Food purchases shall meet and increasingly exceed the requirements of the CSU Sustainability Policy. This would include meeting the minimum requirement of 20% as total annual food and beverage expenditures on products that are sustainably or ethically produced (defined by STARS). Chartwells shall aim to earn 100% of credit in the STARS food and beverage purchasing section during the contract period.

Support the Inclusive Sustainability Plan Food Section Goals and Strategies as well as support relevant topic areas that are connected with food service such as Waste, Water, Energy use and Procurement.
Food Goals
Increase locally sourced food in all campus venues
Promote food justice and access for all students, staff and faculty
Water Goal
Reduce water use in all areas of campus operations
Support individual and departmental behavior to reduce GHG emissions
Procurement Strategy
Increase the number of certified Fair Trade products and campaigns in an effort to become a Fair Trade University.
Waste Core Goal
Achieve 90% waste diversion

Reporting Requirements
The contractor shall meet all reporting requirements:

1. STARS (Sustainability Tracking Assessment and Rating System). The current v2.2 STARS would include the following:
Percentage of total annual food and beverage expenditures on products that are sustainably or ethically produced
Percentage of total annual food and beverage expenditures on plant-based foods
An inventory of food and beverage purchases that qualify as sustainably/ethically produced

2. Report on the Inclusive Sustainability Plan: Food Section Goals and Strategies as well as relevant topic areas that are connected with food service, such as Waste, Water, Energy use and Procurement.

3. Provide relevant information for the campus to complete CalRecycle reporting including, food reuse and redistribution, cooking oil collection, education and outreach efforts and other areas as relevant.

Training
CSUMB will partner with Chartwells to provide necessary and relevant sustainability training. Topics will include, but are not limited to: waste reduction, procurement, composting and food waste recovery.


Does the institution have published sustainability criteria to be applied when evaluating garments and linens?:
Yes

A brief description of the published sustainability criteria for garments and linens:

All CSU contracts for the procurement or laundering of apparel, garments or corresponding accessories or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, shall require the contractor to certify that it has maintained a "sweat-free" workplace in compliance with Public Contracts Code Section 6108 and that they adhere to the Sweat-free Code of Conduct as set forth by the California Department of Industrial Relations.

CSU Policy:
https://calstate.policystat.com/policy/7865355/latest/#autoid-2yrak

State Policy:
https://www.dir.ca.gov/dlse/DLSE-COC.htm


Does the institution have published sustainability criteria to be applied when evaluating professional service providers?:
Yes

A brief description of the published sustainability criteria for professional service providers:

NOTICE TO ALL BIDDERS: Section 14835 et seq. of the California Government Code, requires that a five percent preference be given to bidders who qualify as a small business. The rules and regulations of this law, including the definition of a small business for the delivery of service, are contained in Title 2, California Code of Regulations, Section 1896, et seq.

State law requires that state agencies achieve a goal of three (3) percent participation for disabled veteran business enterprises (DVBE) in state contracts.


Does the institution have published sustainability criteria to be applied when evaluating transportation and fuels?:
Yes

A brief description of the published sustainability criteria for transportation and fuels:

CSU standards require campuses to prioritize EV purchases for campus fleet vehicles and justify if a purchase of non-EV is required.


Website URL where information about the institution’s sustainable procurement program or initiatives is available:
Additional documentation to support the submission:

The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.