California State University, Fullerton
OP-11: Sustainable Procurement

Systemwide, CSU adheres to the following policies and guidelines:

• CSU Buy Recycled Products Campaign: https://calstate.policystat.com/policy/7865355/latest/#autoid-8qwgz
• CSU Sustainability Policy: http://www.calstate.edu/cpdc/sustainability/policies-reports/
• CSU Single-Use Plastics Policy: https://calstate.policystat.com/policy/7865355/latest/#autoid-vpqg3
• Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University: https://calstate.policystat.com/policy/6589455/latest/

ICSUAM 5215.00 | Disabled Veteran Business Enterprise (DVBE) Participation--

200 DVBE Goal
The Disabled Veteran Business Enterprise (DVBE) Participation Program was established to acknowledge disabled veterans for their service and to further DVBE participation in state contracting, promote competition and encourage greater economic opportunity.

The state established a DVBE contracting participation goal of at least three percent (3%). The goal applies to the total contract dollars expended each year by all campuses. This includes all contracts, purchase orders, and procurement card orders.

Per the CSU systemwide policy “Energy Conservation and Utilities Management and Energy Consumption Reduction Goal for 2004/2005 Compared to 1999/2000”

"When replacing energy consuming and/or utilities infrastructure equipment, the most cost-effective models will be selected. Life cycle costing procedures, instead of first capital cost only, will be utilized as the basis for all future equipment selection. All possible efforts will be made to secure additional funding if required to effect lowest life-cycle procurement”.

This is a CSU Policy through the State University Administrative Manual.
https://calstate.policystat.com/policy/7056253/latest/

CSUF Green Cleaning Policy and Program Plan
This Policy and Plan addresses environmental best practices for cleaning the interior of all Facilities Operations managed interiors. Specifically, it addresses purchasing sustainable cleaning, hard-floor and carpet products, and entryway systems; procuring sustainable cleaning equipment; developing and implementing standard operating procedures for effective cleaning; promoting and improving hand hygiene; developing guidelines for handling cleaning chemicals; developing staffing and employee training requirements; collecting and addressing occupant feedback; and establishing procedures for use of chemical concentrates and dilution systems.

The goal of this Green Cleaning Policy and Plan is to reduce the exposure of building occupants and maintenance personnel to potentially hazardous chemical, biological and particle contaminants, which adversely impact air quality, health, building finishes, building systems and the environment.

https://facilities.fullerton.edu/sustainability/documents/GreenCleaningPolicy.pdf

As per California Public Contract Code Section 12209, recycled paper products shall consist of at least 30 percent, by fiber weight, postconsumer fiber. https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=12209.

The CSU has directed all campuses to increase sustainability activities. As part of this drive, the CSU worked with Staples Advantage to identify commonly purchased products to have a sustainable alternative. The result of this collaboration is the creation of the Sustainable Auto-Substitution program that went live to CSU campus wide on November 1, 2017. When campuses purchase paper, the Auto-Substitution program automatically ensures that the paper has a minimum of 30% post-consumer recycled content.

The CSU Sustainability Policy has a section on Sustainable Building Practices.

Capital planning for state, non-state facilities and infrastructure shall consider features of a sustainable and durable design to achieve a low life cycle cost. Campuses shall design, construct, operate, and maintain green building certified high performing buildings, regardless of funding source, that improve occupant productivity and wellness, optimize life-cycle costs, and minimize carbon impact. Principles and best practices established by leading industry standards or professional organizations shall be implemented to the greatest extent possible. (04-Adopt; 14-Move; 22-Return & Revise)

Existing building energy performance will be optimized through improved operation, maintenance and repair, and capital improvement, enabling campuses to meet carbon reduction goals. Sustainable design for capital projects is a process of balancing long-term institutional needs for academic and related programs with environmental concerns. In the context of designing to provide for university and academic needs, the following attributes will be considered "sustainable:"

-Siting and design considerations that optimize local geographic features to improve sustainability of the project, such as proximity to public transportation and maximizing use of vistas, microclimate, and prevailing winds;

-Durable systems and finishes with long life cycles that minimize maintenance and replacement.

-Optimization of layouts and designing spaces that can be reconfigured with the expectation that the facility will be renovated and re-used (versus demolished);
Systems designed for optimization of energy, water, and other natural resources;

-Optimization of indoor environmental quality for occupants;

-Utilization of environmentally preferable products and processes, such as long life-cycle materials and components, recycled-content and recyclable materials;

-Procedures that monitor, trend, and report operational performance as compared to the optimal design and operating parameters.

-Cost-effective design features which align with CSU Basic Needs Initiative and support campus diversity, equity and inclusion efforts. (04-Adopt; 14-Move, 22-Return & Revise)

In order to implement the sustainable building goal in a cost-effective manner, the process will: identify economic and environmental performance measures; determine cost savings; use extended life cycle costing; and adopt an integrated systems approach. Such an approach treats the entire building as one system and recognizes that individual building features, such as lighting, windows, heating and cooling systems, or control systems are not stand-alone systems.(04-Adopt)

The CSU encourages the use of materials and systems with reduced environmental impacts. The design team (architect/engineer) shall recommend building materials and methods with life cycles (manufacture, installation, maintenance, repair, and replacement) of reduced environmental impacts. Considerations shall include energy efficiency, energy required in the manufacturing process, life cycle duration, and maintenance and replacement costs. (04-Adopt)
https://calstate.policystat.com/policy/6589455/latest/
https://calstate.policystat.com/policy/6987526/latest/#autoid-xe74y

The CSU will pursue sustainable practices, using AASHE STARS for guidance and reporting, in all areas of the university, including:
a. business operations such as procurement; information technology; student and employee services; food services; events, habitat and land-use management, facilities operations; design and construction;

For the CSU Sustainability Policy, please visit: https://calstate.policystat.com/policy/6987526/latest/#autoid-874kr

The CSU campuses may avail themselves of any opportunity to purchase used or remanufactured ITR equipment where a substantial savings and strategic sourcing in cost compared with other alternatives for acquisition of similar equipment justify the purchase.

For the CSU contracts and procurement policy, please visit: https://calstate.policystat.com/policy/7865355/latest/#autoid-j88x9

Contractor shall certify in writing the minimum, if not exact, percentage of postconsumer material, as defined in Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to CSU regardless whether the product meets the requirements of Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (PCC 12205).

For the CSU General Provisions for Information Technology Acquisitions, please visit: https://www2.calstate.edu/csu-system/doing-business-with-the-csu/contract-services-and-procurement/Pages/vendor-resources.aspx#gp

N/A

All CSU contracts for the procurement or laundering of apparel, garments or corresponding accessories or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, shall require the contractor to certify that it has maintained a "sweat-free" workplace in compliance with Public Contracts Code Section 6108 and that they adhere to the Sweatfree Code of Conduct as set forth by the California Department of Industrial Relations.

https://calstate.policystat.com/policy/7865355/latest/#autoid-2yrak

https://calstate.policystat.com/policy/7865355/latest/
DVBE Goal of the CSU Contracts and Procurement Policy (Section 3a)

The Disabled Veteran Business Enterprise (DVBE) Participation Program was established to acknowledge disabled veterans for their service and to further DVBE participation in state contracting, promote competition and encourage greater economic opportunity.

The state established a DVBE contracting participation goal of at least three percent (3%). The goal applies to the total contract dollars expended each year by all campuses. This includes all contracts, purchase orders, and procurement card orders.

https://calstate.policystat.com/policy/6589455/latest/#autoid-97wrg
Executive Order 987: Policy Statement on Energy Conservation, Sustainable Building Practices, and Physical Plant Management for the California State University
The CSU will endeavor to meet or exceed the State of California and California Public Utilities Commission Renewable Portfolio Standard (RPS) that sets a goal of procuring 20% of its electricity needs from renewable sources by 2010 subject to the constraints of program needs and standard budget parameters.

https://calstate.policystat.com/policy/6987526/latest/#autoid-jmpvj
CSU Sustainability Policy: Under the CSU Sustainability Policy, ""campuses will promote use of suppliers and/or vendors who reduce waste, re-purpose recycled material, or support other environmentally friendly practices in the provision of goods or services to the CSU under contract. This may include additional evaluation points in solicitation evaluations for suppliers integrating sustainable practices.

CSU SUAM 9171--Capital Planning, Design and Construction Policy, Section VII--Facilities Operations and Management

This policy covers the purchase, use of campus fleet vehicles. The State and Federal mandates are as follows:

1. Federal Energy Policy Act – 75% alternative fuel light-duty vehicles
a. AB 32’s Bio-energy Action Plan requires 50% of the above 75% light-duty vehicles to be flex fuel2.

2. 10% of all light-duty fleet purchases by campuses and CSU shall be zero emissions vehicles (ZEV) in FY 2017/18, increasing by 5% annually through FY 2024/2025 to a total of 50% of light duty fleet vehicles purchases. For the purposes of this section, ZEVs are fuel cell vehicles (FCV), battery electric vehicles (BEV).

3. Sufficient charging/fueling infrastructure shall be available to support ZEV purchases and utilization. Campuses shall strive to maintain a ratio of charging/fueling infrastructure as described in the table below (see attached policy).
a. Exemption to above ZEV/BEV requirement: If the campus has Telematics in 100% of ZEV fleet including Plug-in Hybrid Electric Vehicle (PHEV)3 and Hybrid vehicles4 with quarterly reports demonstrating proper charging and use of PHEV vehicles. PHEV vehicles shall be considered ZEVs for purchasing vehicles.
b. Purchasing of light duty vehicles shall follow a priority order. If purchasing other than priority 1 vehicle type, justification in writing must but submitted for each lower priority order type of vehicle.

Priority 1 Pure Zero emissions vehicles
Priority 2 Plug-in Hybrid ZEVs
Priority 3 Hybrid-Electric Vehicles
Priority 4 Internal Combustion and flex fuel vehicles meeting MPG requirements

5. Campuses should consult the DGS lists of vehicles but are not required to use DGS procurement. Other local procurement options that offer better value can be utilized within campus procurement standards and the limits of this section.
6. CSU shall give preference to DGS management memo 12-03: solar reflective colors for light-duty vehicle acquisitions.
7. CSU's shall follow DGS Management Memo 15-03 (SAM Section 3620.1): average MPG requirements for light-duty vehicle acquisitions for any internal and flex fuel vehicle purchases.

For the CSU fleet vehicles policy, please visit: https://calstate.policystat.com/policy/6637418/latest/

Transportation and Parking:
It is the policy of the CSU to meet the transportation needs of students, faculty, staff, and visitors at its campuses with safe, equitable, and cost-effective options. CSU will use the lowest life cycle cost evaluation and the greatest number of students, faculty, staff and visitors per vehicle mile traveled (VMT) served to determine its investment of scarce funding into transportation infrastructure that increases mobility and access for all.

The CSU shall use transportation options that have the lowest total cost of ownership, lowest carbon emissions, and best fit for regional transportation needs to mitigate congestion and pollution while maintaining access to campus.

For the CSU Transportation and Parking policy, please visit:
https://calstate.policystat.com/policy/7728108/latest/

9171 Fleet Vehicles
https://calstate.policystat.com/policy/6637418/latest/

Green Cleaning Policy and Program Plan
https://facilities.fullerton.edu/sustainability/documents/GreenCleaningPolicy.pdf