California Polytechnic State University
OP-21: Hazardous Waste Management

Hazardous Materials Procurement Policy Cal Poly - San Luis Obispo - Environmental, Health & Safety October 30, 2017 Purpose: To comply with all applicable federal, state and local regulations and California State and Campus policies involving the procurement of hazardous materials as defined in this Policy. Definition: Hazardous materials may include hazardous chemicals, compressed gases, radioactive materials, biological organisms, and controlled substances and precursor chemicals, as defined by federal, state, and local regulations and University policies. Responsibilities: Purchasing hazardous materials as defined above, whether through the use of a Procurement (P-Card), Purchase Order, or other approved procurement method, shall require the following: Purchaser: • All purchases of hazardous materials must be approved by the department chair, director, or administrator. Dept. chairs, administrators, or directors may choose to designate an individual or individuals (designee) in their department or area that may purchase hazardous materials on a blanket approval from the department chair. Designees must agree to follow all purchasing responsibilities as contained in this policy. • The purchaser or their designee is responsible to do the due diligence in investigating whether the materials purchased are hazardous. • The purchaser is responsible to update the hazardous materials written inventory annually and notify the Environmental, Health & Safety Department at environmental-health-safety@calpoly.edu. • RADIOACTIVE MATERIALS: All radioactive materials must be purchased by the Radiation Safety Officer in EH&S (RSO). Requests must be sent to the RSO with a chart field string to be charged to the requesting department or grant. For more information, see the Radiation Safety Manual • CONTROLLED SUBSTANCES and PRECURSOR CHEMICALS: The purchaser shall seek and receive approval for the purchase of controlled substances and/or precursor chemicals as described above. In addition, the purchaser must request approval from EH&S prior to submitting the request to purchase. • The purchaser is responsible to comply with all applicable federal, state, local regulations and California State University and Campus policies and procedures. Environmental, Health & Safety Department (EH&S): EH&S is responsible to develop and communicate all policies and procedures regarding the procurement, storage, use and disposal of hazardous materials associated with campus activities. • EH&S is responsible to approve the purchase, safe storage, use and disposal of Radioactive Materials and Controlled Substances and Precursor Chemicals. • EH&S is responsible to conduct regulatory and policy compliance audits of randomly selected departments where hazardous materials are procured, stored, handled or disposed, and report the audit findings to the department chair, head or administrator. Dean, Director, Department Chair, Department Administrator: The department chair, director, administrator, or designated safety coordinator shall ensure: • All hazardous material purchases are included in their department’s hazardous materials inventory and communicated to EH&S. • All affected faculty, staff and student assistants are notified of and comply with the requirements of this policy. https://afd.calpoly.edu/ehs/hazardouswaste

All hazardous waste is disposed of via our hazardous waste contractor. If it is not hazardous (non-hazardous waste is different), disposal is by conventional means: common trash, recycling, etc

None

We are implementing RSS brand system of campus-wide inventory. This will allow ready sharing and re-purposing of unused/unwanted laboratory chemicals.

Campus housing ensures that collection exists just before and during spring Move-Out to allow students to donate E-waste for reuse, refurbishment or recycling. All institutional electronic waste is collected at one location for sorting and processing. There are two main paths for electronic waste. Electronic waste that is deemed reusable is made available for redistribution to the entire institution then sold to the public via an online auction system if the institution has no need for the electronics'. For electronic waste that is deemed unusable or can't be refurbish it is collected and sent to an electronic waste recycler. Our institution contracts with ERI Direct for electronic waste recycling. They are certified under the e-Stewards and Responsible Recycling (R2) standards.