| Overall Rating | Gold |
|---|---|
| Overall Score | 66.40 |
| Liaison | Margaret Lo |
| Submission Date | June 12, 2023 |
Ball State University
PA-4: Reporting Assurance
| Status | Score | Responsible Party |
|---|---|---|
|
1.00 / 1.00 |
Julie
Hopwood Associate Vice President for Business and Auxiliary Services Business and Auxiliary Services |
"---"
indicates that no data was submitted for this field
Please note that assured reports are still subject to review by AASHE staff prior to publication, which may require additional revisions. AASHE reserves the right to withhold points for this credit if it is determined that the assurance process was clearly unsuccessful in identifying and resolving inconsistencies or errors (e.g., when AASHE staff identify a significant number of issues that were either not mentioned in the completed review template or not resolved successfully).
Yes
Did the assurance process include internal review, an external audit, or both?:
Internal review
The name, title, and organizational affiliation of each reviewer:
Julie Hopwood
Associate Vice President for Business and Auxiliary Services
Division of Business Affairs
Ball State University
Margaret Lo
Chief Sustainability Officer
Division of Business Affairs
Ball State University
Associate Vice President for Business and Auxiliary Services
Division of Business Affairs
Ball State University
Margaret Lo
Chief Sustainability Officer
Division of Business Affairs
Ball State University
A brief description of the institution’s assurance process:
As part of Ball State University's (BSU) commitment to building a culture of sustainability, an annual BSU AASHE STARS Reporting process has been created and fully implemented with a STARS sustainability reporting coordinator (Julie Hopwood), 17 Category Supervisors, 45 corresponding STARS Category Reporters and 13 Reporter Partners. Furthermore, all data is recorded and tracked utilizing the "BSU STARS Reporting Master Spreadsheet" to track participant roles/teams, assigned STARS categories, current and past cumulative and individual category points, pending/completion status, immediate & long-term high potential STARS categories, as well as additional individual STARS Category notes (i.e. justifications, barriers, opportunities) for the record and as a centralized archival source for future BSU STARS sustainability reporters.
Based on BSU's commitment to continuous improvement, a two-step internal assurance process was implemented for the second consecutive year. First, for each reporting category, the STARS sustainability reporting coordinator assigns the "Category Supervisors" who are not responsible for data collection or entry, but who are familiar with the STARS category, requirements, and university processes related to the STARS category. Second, the corresponding STARS Category Reporter(s)/Reporter Partners, chosen by the Category Supervisors, then enter the data and submit it to the sustainability reporting coordinator and their respective Category Supervisors for review and approval.
The sustainability reporting coordinator, Julie Hopwood, then reviews all BSU STARS category entries, confirms the data, and facilitates all data, link, and other corrections with the appropriate STARS Category Supervisor, Reporter, and/or Reporter Partner(s).
Finally, Ball State University's new Chief Sustainability Officer, Margaret Lo, started on March 6, 2023. As part of her onboarding, and in preparation for transitioning BSU STARS Reporting to her, Margaret served as the second reviewer for the 2022 Ball State University STARS Report.
Based on BSU's commitment to continuous improvement, a two-step internal assurance process was implemented for the second consecutive year. First, for each reporting category, the STARS sustainability reporting coordinator assigns the "Category Supervisors" who are not responsible for data collection or entry, but who are familiar with the STARS category, requirements, and university processes related to the STARS category. Second, the corresponding STARS Category Reporter(s)/Reporter Partners, chosen by the Category Supervisors, then enter the data and submit it to the sustainability reporting coordinator and their respective Category Supervisors for review and approval.
The sustainability reporting coordinator, Julie Hopwood, then reviews all BSU STARS category entries, confirms the data, and facilitates all data, link, and other corrections with the appropriate STARS Category Supervisor, Reporter, and/or Reporter Partner(s).
Finally, Ball State University's new Chief Sustainability Officer, Margaret Lo, started on March 6, 2023. As part of her onboarding, and in preparation for transitioning BSU STARS Reporting to her, Margaret served as the second reviewer for the 2022 Ball State University STARS Report.
Affirmation from the reviewer(s) that the report has been reviewed in full and that all identified inconsistencies and errors have been successfully addressed prior to submitting it to AASHE:
Completed STARS Review Template:
Optional
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Completed STARS Review Template (2nd review):
---
Affirmation from the reviewer(s) that the report has been reviewed in full and that all identified inconsistencies and errors have been successfully addressed prior to submitting it to AASHE (3rd review):
---
Copy of completed STARS Review Template (3rd review):
---
Website URL where information about the institution’s reporting assurance is available:
---
Additional documentation to support the submission:
---
Data source(s) and notes about the submission:
First and second reviewer comments included in one template
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.