Ball State University
OP-T2-38: Materials Exchange

The Inventory Control and Moving Department (ICM) handles excess and surplus moveable assets for the university. When an asset is no longer of use to a department, ICM determines the proper disposition of the item according to university policy. This process includes both capitalized and tracked assets (those with inventory control tags) and non-capitalized or non-tracked equipment (those with no inventory control tags). ICM stores excess property in a central warehouse and attempts to assist other campus departments in reusing goods and equipment. To obtain equipment from excess the requesting department must call ICM . If there is an asset that matches the requesting department description, ICM will arrange for the department to view the asset at the warehouse. A B-450 Capital Release/Move Order form will be prepared by ICM and the inventory system will be updated to reflect the new custodial department. The release of excess will be authorized by the Manager of ICM. Items in the warehouse will be made available to campus departments for university use at no charge to the requesting department. Material or equipment that is of no further value to the University as determined by the Director of Purchasing & Central Stores and the Manager of Inventory Control & Moving will be sold at public auction. Items remaining are assessed for recycling.