Arizona State University
OP-13: Cleaning Products Purchasing

Arizona State University's Purchasing department operates Maintenance Stores and therefore controls what products are available to in-house staff. All custodial services are outsourced. The requirement to use Green Seal or EcoLogo cleaning products is part of our custodial contracts. Purchasing monitors compliance, and the respective contractor must be in compliance in order to be paid.

Besides the contract requirement to use only Green Seal and EcoLogo products, contractors are requires to use the lowest impact methods available, avoid volatile organic compounds, and use vacuum cleaners that meet the requirements of the Carpet and Rug Institute’s “Green Label Testing Program—Vacuum Cleaner Criteria” (capable of capturing 96 per cent of particulates measuring 0.3 microns and operating with a sound level less than 70dBA).

Nondiscrimination and Affirmative Action Olympus shall employ individuals on the basis of their ability to do the work required. Olympus shall not subject any person to discrimination in employment, including hiring, salary, benefits, advancement, discipline, termination, or retirement, on the basis of race, sex, gender identity, color, religion, citizenship, national origin, ethnic, origin, age, disability, marital status, Vietnam-era veteran status or other protected veteran status, newly separated veteran status, special disabled veteran status, sexual orientation, political opinion, or organizational membership. Olympus shall be an equal employment opportunity employer and during the performance of any contract or agreement with the university shall comply, if applicable, with federal Executive Order 11246, as amended, and the Rehabilitation Act of 1973, as amended. Equal employment opportunity includes but is not limited to: recruitment, hiring, promotion, termination, compensation, benefits, and transfers. Freedom of Association and Collective Bargaining Olympus shall recognize and respect the rights of employees protected by the National Labor Relations Act, as amended, or such other labor relations laws as may be applicable. Immigration Law Olympus shall comply with all applicable state and federal immigration laws. Labor Standards: Wages, Hours, Leaves, and Child Labor Olympus shall recognize and respect the legal rights of employees concerning minimum and prevailing wages, wage payments, and maximum hours and overtime; legally mandated family, childbirth, and medical leaves and return to work thereafter; and limitation on child labor; including, if applicable, the rights set forth in the federal Fair Labor Standards Act, the federal Davis-Bacon Act, the federal Family and Medical Leave Act, and any state laws defining such labor standards. Health and Safety Olympus shall provide a safe and healthful working environment to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or resulting from the operation of the vendors’ facilities. During the performance of any Agreement, all products, services, use of equipment, working condition, employee training or licensing requirements, and activities performed by Olympus or Olympus’ subcontractors shall be in full compliance, if applicable, with the federal Occupational Safety and Health Act (OSHA), and all other applicable federal, state, and local laws, rules, regulations, and ordinances, including but not limited to the environmental safety and health requirements set forth in 29 Code of Federal Regulations (CFR), 40 CFR, and 49 CFR. Forced Labor Olympus shall not use, or purchase supplies or materials that are produced by using any illegal form of forced labor. Harassment or Abuse No employee shall be subject to any physical, sexual, psychological, or verbal harassment or abuse. Olympus shall not use or tolerate any form of corporal punishment. Controlled Substances Olympus must prohibit the use, possession, distribution, and/or sale of illegal drugs while on university-owned or -leased property. Weapons Policy The university prohibits the use, possession, display, or storage of any weapon, explosive device, or fireworks on all land and buildings owned, leased, or under the control of the university or its affiliated or related entities, in all university residential facilities (whether managed by the university or another entity), in all university vehicles, and at all university or university-affiliate sponsored events and activities. Notification by vendors to all persons or entities who are employees, officers, subcontractors, consultants, agents, guests, invitees, or licensees of Olympus (Vendor Parties) of this policy is a condition and requirement of the contract. Olympus further agrees to enforce this contractual requirement against all Vendor Parties. Wages and Benefits 1. Olympus shall pay each on-campus employee a wage that is the highest of: a. the legal minimum wage b. the prevailing wage for that industry in the state or region c. the wage that is comparable to the wage paid by the university for similar types of work or d. a wage that enables employees to meet basic needs, including food, housing, health care, transportation and educational opportunity. 2. In the interest of Arizona taxpayers, Olympus should aspire to provide compensation in the form of wages and benefits that do not force employees to depend upon publicly funded social services. Environmental Responsibility Safeguarding the environment for the benefit of all peoples now and in the future is a matter of increasing concern in the academic community as well as in society generally. Olympus shall make every effort to demonstrate environmentally responsible practices and production methods, and meet well-established certification standards. This would include minimization of waste products, use of postconsumer recycled materials, energy efficiency, and the durability, biodegradability, and reparability of the products received from the vendor by the university. Employee Education and Training Olympus shall provide a working environment that encourages workers to take advantage of educational enhancement opportunities at the university or elsewhere. Employers are encouraged to allow flexibility in work schedules to accommodate those workers who wish to pursue programs of study that may interfere with regular work hours. Employers are encouraged to maintain company-sponsored scholarship, paid leave, or tuition support programs and reduce financial barriers to attaining education. Training programs should promote competency in current employee jobs and should seek to provide training in skill sets required for promotion to a higher level position, including English-language training programs. Nondiscrimination Olympus shall not subject any person to discrimination in employment, including hiring, salary, benefits, advancement, discipline, termination, or retirement on the basis of the individual’s reproductive or familial circumstances. Olympus shall accommodate the language requirements of their employees to the greatest extent practicable. Grievance Process Every employee shall be treated with dignity and respect. Conflicts between employees and employers should be reconciled as amicably and transparently as possible, without the use of coercion or intimidation. Employees should have the right to express opinions or report complaints as they see fit without retaliation or the threat of reprisal. Olympus is encouraged to have a process in place whereby employees may register specific complaints about the employment practices of that vendor and, if practicable, to do so in the employee’s primary language. If possible, the complainant’s identity should be confidential. All equipment, chemicals and supplies will be the most sustainable available. All supplies and chemicals used by the Contractor on commencement of service must be pre-approved by the University. The Contractor shall not change any supply or chemical without seeking approval of the University. All chemicals that you intend to use shall accompany this proposal, as well as a listing at the end of each month. This monthly list will go to Tom Sassatelli in purchasing. All chemicals will be certified green by Green Seal™ or EcoLogo™. Olympus shall use vacuum cleaners that meet the requirements of the Carpet and Rug Institute’s “Green Label Testing Program – Vacuum Cleaner Criteria”.