| Overall Rating | Gold |
|---|---|
| Overall Score | 76.02 |
| Liaison | Megan Litke |
| Submission Date | Sept. 17, 2024 |
American University
OP-9: Sustainable Procurement System
| Status | Score | Responsible Party |
|---|---|---|
|
2.15 / 7.00 |
Lia
Gomez Sustainability Analyst Office of Sustainability |
9.1 Supplier code of conduct
Copy of the institution’s supplier code of conduct:
Online location of the institution’s supplier code of conduct:
Does the institution’s supplier code of conduct include one or more expectations in regard to environmental impact that exceed or are additional to regulatory compliance?:
Does the institution’s supplier code of conduct include one or more expectations in regard to the treatment of workers that exceed or are additional to regulatory compliance?:
Does the institution’s supplier code of conduct include one or more expectations in regard to governance and ethical business practices that exceed or are additional to regulatory compliance?:
Does the institution’s supplier code of conduct include one or more expectations in regard to the advancement of sustainability in the supply chain?:
Does the institution’s supplier code of conduct include one or more expectations of monitoring and review?:
The Reporting Tool will automatically calculate the following figure:
9.2 Percentage of bid solicitations that identify sustainability considerations
Percentage of bid solicitations that identify product sustainability specifications:
Percentage of bid solicitations that identify supplier sustainability considerations:
Description of the methodology used to assess the institution’s bid solicitations:
A sample of 20 RFPs from the past three years representing a wide variety of departments and types of purchases was selected. The RFPs were reviewed through keyword searches to identify sustainability language that was included and then further reviewed to confirm the criteria were met.
For example, a regalia RFP included the following required category and specifically listed sustainability practices in the evaluation criteria:
Sustainability Practices:
Please provide information of the company’s sustainability practices and commitments including the
following information, if possible:
a. Information about the sustainability of materials used (i.e., percent post-consumer
and/or pre-consumer recycled materials used, percent renewable materials used, etc.)
b. Sustainability programs used in manufacturing, packaging, and shipping, as well as any
recycling or reuse programs.
c. Include a recent sustainability report (if available).
d. Information if gowns can be packaged in something other than single-use plastic.
If claiming points for this indicator, at least one of the following two fields is also required:
Document supporting the percentage of bid solicitations reported:
The Reporting Tool will automatically calculate the following figure:
9.3 Average weight given to sustainability considerations in bid appraisal
Average weight assigned to supplier sustainability considerations in the institution’s bid appraisal process:
Narrative outlining how the average weights given to sustainability considerations were determined:
The sustainability office reached out to the individuals responsible for the reviewed RFPs that included sustainability and asked for the weight given to sustainability in the decision making process. The RFPs that did not include sustainability were assigned a 0% and an average across the 20 RFPs was taken.
The Reporting Tool will automatically calculate the following figure:
9.4 Percentage of contract spend with social impact suppliers
Performance year for contract spend:
Local currency code:
Total annual contract spend:
Annual contract spend with social impact suppliers:
Narrative and/or website URL providing an a overview of the institution’s contracts with social impact suppliers:
American University's social impact suppliers include:
- Black-Owned Businesses
- Small Businesses
- Women Owned Businesses
-
Hispanic-Owned Business
-
Asian-Owned Business
-
LGBTQ Owned Business
- Veteran-Owned Business
-
Sustainable Certified Business
Description of the methodology used to assess the institution’s contract spend with social impact suppliers:
American University's Procurement and Contracts Office generated a report from Workday, with data from January 2024 through the end of June 2024. The report shows all the payments AU made to different vendors. AU tracks supplier classifications and the Procurement Office filtered for social impact suppliers based on the supplier definitions provided by AASHE.
The Reporting Tool will automatically calculate the following two figures:
Points earned for indicator 9.4:
Optional documentation
The report generated in Workday to determine the Total annual contract spend includes contractual payments and also other payments, such as reimbursements.
Additional documentation for this credit:
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.